Recruitment Assistant

About the Role

We are seeking a highly organized and proactive Recruitment Assistant to support our senior consultants in executing high-level executive search assignments. This role plays a crucial part in candidate outreach, data management, and communication handling, ensuring an efficient and professional recruitment process from end to end.

Key Responsibilities

Candidate Communication

• Assist in reaching out to potential candidates through various sourcing channels (LinkedIn, internal database, referrals, etc.)
• Manage and track candidate responses, ensuring timely follow-ups
• Draft and send professional communication to senior executive-level candidates
• Maintain a high level of confidentiality and discretion when handling sensitive candidate information

Process & Documentation Support

• Prepare candidate summaries, reports, and documentation for internal use and client submissions
• Input and maintain accurate data in the internal database system
• Support in coordinating interviews and scheduling between candidates and senior consultants
• Track candidate pipeline and project status updates

Marketing & Campaigns

Assist in the execution of email marketing campaigns related to search assignments

Administrative & Ad Hoc Tasks

• Provide ad hoc support to senior consultants as needed, including document formatting, meeting preparation.
• Monitor and manage shared mailboxes and candidate communication channels

Qualifications & Skills

• Bachelor's degree preferred
• Fluent in English, Cantonese and Mandarin
• 1-2 years of work experience, fresh graduated could be considered
• Excellent Organizational and Analytical skills
• Familiar with MS Office (Outlook, Office, Excel, PowerPoint)
• Ability to multi-task
• A results orientated and innovative problem solver

Personal data collected will be used for recruitment purpose only.