Secretariat Officer / Assistant Secretariat Officer

Our future success depends on the diverse talent and performance of dedicated employees. We now call for applications to fill this position which is under the General Secretary Office in the organization structure of HKFA. Reporting to the International Relations and Licensing Manager, the appointee will be responsible for the following:

Job Descriptions

• Provide administrative support to the Secretariat
• Assist the Committee’s work under the Secretariat when necessary
• Assist the Secretariat in implementation of projects and activities
• Manage the player’s registration and club licensing program
• Provide secretarial and translation support to the GS Office
• Manage the yearly budget and incoming correspondences / emails for the GS Office
• To meet with football club staff on regular basis to ensure football clubs are proceeding with club license and the related programs, and able to meet the submission deadline
• To educate and train football club personnel through workshops, keep the personnel updated on club license regulations and player’ s registration process, especially for personnel who are new to the procedures
• Provide administrative support to the relevant committee and decision-making bodies including First Instance Body and Appeals Body.
• Monitor the club licensing administration according to the AFC Club Licensing Quality Standard requirement.
• Attending workshops and training seminars when necessary.

Qualifications and Experience

• Degree level or equivalent in Translation or related discipline is preferable. Experience in auditing or administration would be an advantage
• I.T. literate and able to use Microsoft Word, Excel and PowerPoint
• Excellent administration skills
• Excellent communication and presentation skills
• An understanding of financial reporting, legal documentation and football development program would be an advantage
• Good command of written and spoken English
• Ability to prioritize workload
• Able to work under pressure
• Ability to educate and train individuals and football club staff to complete the registration, licensing application and the related administration tasks
• Willing to work long and unsociable hours during peak periods to meet fixed deadlines
• Candidates have less experience will be considered as Assistant Secretariat Officer

The successful candidate will be offered on a contract term employment. Starting salary will be commensurate with qualifications and experience. Our employee benefits include Group Medical, Dental and Life Insurance to the right candidate.

Interested parties please send full resume with present & expected salary and available date by “APPLY NOW” on or before 28 May 2025.

Please ensure that you have explored the following official link which lists the relevant instructions before making an application:

https://www.hkfa.com/en/about-us/organisation/career

We are an equal opportunity employer and welcome applications from all qualified candidates. Applicants not having heard from us within four weeks from the date of deadline may consider their applications unsuccessful.

The information provided by the applicants will be treated in strict confidence and will only be used for the purpose of considering your employment application.