School Secretary & Receptionist

About Us

Founded by educators, entrepreneurs, and engineers, Bloom KKCA Academy is an innovative, project-based, bilingual school for G1-6 students. From a NASA engineer to an award-winning poet, our teachers are what make Bloom special. Our approach to education is to look past conventional expectations to attend to the child in front of us, the whole child, full of unique potential. Our bilingual curriculum (Putonghua and English) combines a project-based approach with research-based, academically rigorous programs. Our founding team shares an intense passion for changing the way education prepares students for the future. We have led academic programs at top local and international schools, and we are committed to bringing those diverse perspectives to building Bloom KKCA Academy. Learn more at www.bloom.edu.hk.

Reports To

• Founder and Head of School 
• Co-Founder and Executive Director
• School Coordinator

Key Responsibilities:

School Secretary:

• Preparation of minutes of meetings and report, (Staff meetings, SMC meetings, Leadership meetings), including drafting and proofreading correspondence, meeting agendas and minutes.
• Draft and distribute emails and correspondence with parents, ensuring timely follow-up and submission of required documents.
• Consolidate sign-up forms received.
• Translate written materials from Chinese to English or English to Chinese for presentations.
• Establish and maintain a robust student record system, and manage daily attendance records. 
• Act as the communication bridge between students, parents and teachers.
• Support with Enrichment, other programs and school events, including follow up with contracts and service providers, liaison with operations team for set up, and follow up with parents if necessary.
• Assist with enrollment and liaison with parents for all external and internal competitions. Help with ushering the team to sports events and competition.
• Collaborate with other school teams to assist in preparing the school newsletter and other communication materials as necessary.
• Act as a school nurse to provide healthcare assistance.
• Assist in supervising students during arrival, recess and dismissal. 
• Assist in ad hoc projects.

 Receptionist:

• Cordially greet guests and visitors, manage incoming and outgoing calls, and distribute correspondence to the appropriate staff members.
• Provide support for after-school programs and enrichment classes, including contract management, coordination with service providers, communication with janitorial staff regarding room arrangements, and handling urgent or emergency situations involving parents.
• Maintain a clean and organized reception area, and record accurate visitor information.
• Assist in ad hoc projects.

 Requirements:

• University degree or above in English Literature, public relations or related disciplines
  
• High proficiency in English and Chinese (both written and verbal communication), fluency in Cantonese and Mandarin
• Strong communication and interpersonal skills with a customer-oriented mindset
• Matured, well organized, able to work under pressure and independently
• Flexible and able to take on new jobs the school needed
• Experience working in a school is highly preferred
• Handle confidential information in a professional manner
• Responsible, detail-minded, diligent, and flexible when working on multiple tasks
• Proactive and a positive “can do” spirit
• Excellent computer skills, including Google Drive, database management, and English & Chinese typing
• Immediate availability will be an advantage

Benefits:

• 5-day Work Week
• Medical Insurance
• Discretionary Bonus

Qualified candidates will be remunerated with a competitive salary commensurate with qualifications and experience. To apply, please email your cover letter, resume, and expected salary to recruitment@bloom.edu.hk. Personal information will be used for recruitment purposes only. Only shortlisted candidates will be contacted.