Officer / Assistant Officer - DBM (MBA Programs)

The HKUST MBA Office is looking for a self-motivated and detail-oriented individual to join our Program Team. This role provides crucial administrative and logistical support to ensure smooth program operation and an engaging student experience.



It is a hands-on operational role that involves project coordination, event logistics, and day-to-day administration. Ideal candidates enjoy problem-solving and supporting students and colleagues in a dynamic, fast-paced academic environment.



Project Planning and Administration

• Plan and organize program events and activities (orientations, workshops, student-led initiatives, networking sessions).
• Drive new projects or initiatives to enhance student support and program delivery.
• Manage logistics, procurement, and budget tracking for related activities.
• Provide assistance for special projects or tasks assigned.

Student Engagement and Affairs

• Serve as the main contact for assigned MBA cohorts (primarily Part-time MBA).
• Build positive, professional relationships with students; handle inquiries and provide guidance in accordance with university policies.
• Manage routine administrative tasks and documentation related to student affairs.

Course Support

• Assist with course preparation and delivery, including venue booking and copyright clearance.
• Prepare and maintain student profiles and related documentation.

Requirements:

• A bachelor's degree in business administration, education, communications, or related discipline.
• At least 2 years of post-qualification work experience is required for the Officer role. Candidates with less experience may be considered for the position of Assistant Officer. Relevant administrative, operations, or event coordination experience will be an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with databases is advantageous.
• Comfortable with online collaboration tools (Teams, Zoom, etc.).
• Strong English and Chinese (Cantonese) communication, both written and verbal.
• A good team player with a service-oriented mindset and a strong sense of responsibility
• Working outside normal office hours and weekends/weekday evenings to support events and courses will be required from time to time.

(Duration: 2 years, renewable)



Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.



Review of applications will continue until the position is filled.