Office Administrator – Family Office

The Flowerdale Group is a single-family office based in Hong Kong, with a global investment mandate across public markets and private investment.

We are looking for a reliable & trustworthy Office Administrator to join our small, tight-knit team of professionals.  An ideal candidate will have a service-oriented mindset, and experience working in multi-national companies. They will have experience managing daily administrative tasks of senior leadership, owners, or founders. A pro-active attitude and a willingness to go above and beyond is paramount.

The role reports to the Investment Director based in Central, Hong Kong and offers the opportunity for a long-term home in your career with stability and flexibility. There is endless opportunity for growth & new challenges as the family office continues to expand.

Responsibilities

• Provide proactive support to our founder & team members, including travel planning, managing calendars, contact databases, personal research, banking, expense management, etc.
• Managing clerical and office administrative tasks, including vendor management and human resource management.
• Support the Family Office accountant with basic bookkeeping tasks and tracking expenses of our founding Principal.
• Liaise with IT vendors to support our Principal’s technology needs.
• Assist with corporate administration for corporate entities, including maintaining accurate and organized statutory corporate records when needed.
• Assist with ad-hoc research & analysis relating to operations of the Family Office.

Candidate Profile

• 2-5 years of relevant work experience.
• Bachelor’s degree or High Diploma in Business & Administration, Accounting, or a related field.
• Proficiency with Apple products and Microsoft Office applications is essential.
• Strong organizational skills with an ability to multitask and deliver tasks on time.
• Service-oriented mindset is with excellent communication and interpersonal skills.
• Fluency in written and spoken English is mandatory.
• Looking to work within a small-team environment.
• Knowledge of accounting or corporate secretary roles is a bonus.
• Integrity and confidentiality are paramount. The candidate must be impeccably honest, trustworthy, and discreet as they will be working with confidential information concerning the founding family.  Candidates must provide references in this regard, which will be thoroughly checked.

We offer a competitive salary and package, and a great small teamwork environment. If you are an experienced and motivated professional looking for a challenging and rewarding career opportunity, please apply by submitting your resume and cover letter.

Please send your resume details in confidence to bng@flowerdalegroup.com

"Personal data collected will be used for recruitment purpose only."