Assistant Officer / Executive Assistant

DEPARTMENT OF APPLIED SOCIAL SCIENCE

Assistant Officer / Executive Assistant(Ref. 250521015-IE)

Duties

The appointee will be required to:

(a) provide administrative support to academic programmes, including but not limited to admission exercise, class time-tabling, subject registration and coordination of thesis examination;

(b) assist in the organisation of departmental activities/events;

(c) assist in compiling financial reports and statistical reports;

(d) handle enquiries from staff, students and relevant stakeholders;

(e) liaise and coordinate with academic departments, central administrative units and external organisations;

(f) supervise junior staff; and

(g) perform any other duties as assigned by the Head of Unit or his/her delegates.

Qualifications

Applicants should:

(a) have a recognised degree, preferably with some relevant working experience in programme management gained in tertiary institutions;

(b) have a good command of both written and spoken English and Chinese;

(c) have good computer proficiency, especially in using Microsoft Office software and Chinese word processing;

(d) have good organisational, communication and interpersonal skills;

(e) be attentive to details and be able to work independently and proactively;

(f) have positive working and learning attitude and be a good team player; and

(g) be able to work under pressure and within a tight schedule.

Applicants with less experience and/or qualifications may be considered for the post of Executive Assistant.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 28 May 2025 until the position is filled.The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.