Adminstrative Assistant - Part-time

We believe in focusing on where you can make a difference –for us that is product compliance. Our challenge is to enable our customers to have a profitable business while acting responsibly and sustainably. With our unique software-as-a-service (SaaS) solution we provide producers, brand owners and (online) retailers with the tools, knowledge and confidence to do business responsibly. Together we realise a world in which products can be trusted!

What you will do

• You will provide full spectrum of office administrative and clerical support on daily operations including but not limited to office leasing renewal, office and staff insurance renewal, prepare monthly reports and review agreements
• You will interact with other support staff and departments to coordinate information and document
• You will maintain and update employee records, attendance and leave record
• You will manage office supplies and consumables, stationery ordering, equipment maintenance etc…
• You will assist event management
• You will handle customer invoices, tracking payments, and ensuring timely reconciliation and collection

• You will assist ad hoc assignments and duties as required

The team

The ProductIP Hong Kong team, based in North District (Sheung Shui) near the MTR station, is a dedicated group focused on serving our Asia Pacific customers. We play a vital role in supporting our headquarters in the Netherlands as well as our branch in Shenzhen. Our team's local expertise and commitment to customer service help us deliver tailored solutions to meet the diverse needs of our clients in the region. Will you contribute to our ambitions and become part of our team?

Your background

• You have a DSE academic level of working and thinking, with at least three years of experience, preferably in an administrative role
• You have good communication skill and prioritization skill
• You have high proficiency in Microsoft Office applications including Word, Excel and Chinese Word Processing
• You speak and write good English and Chinese

About us

We at ProductIP are widely recognised for our expertise in product compliance. Our knowledge and experience have been gained by working towards our ambitious goal: a world in which products can be trusted. We are very committed to the environmental and social challenges that are inseparably linked to this.

We might be a bit stubborn and headstrong at times, but we have a high-quality standard and take compliance very seriously. We cherish our down to earth culture and the family-like atmosphere. With more than 60 employees at five locations in the Netherlands, Germany, United Kingdom, Hong Kong and China, we are modest in size, but the impact of what we do is less modest: ProductIP represents over 50 billion euros in trade for our 30,000+ users, and our significance is growing daily.

What you can expect

• Flexible working hours
• Making impact together!

We do not (yet) live in a world where products can be trusted. So, there is work to be done!