Administrative Officer (TPg Programme Team) (Post Ref.: 25/166)

The School of Graduate Studies is established for strengthening the central support for postgraduate programmes as well as the monitoring of their quality in alignment with the University's strategic direction of expanding and providing quality postgraduate education.

Responsibilities

• Provide a wide range of administrative support for matters pertaining to postgraduate studies, including admissions, registration, and document verification, to ensure the smooth operation of the programme.
• Perform administrative tasks and provide necessary logistical arrangements for related outreach activities
• Prepare programme reports and data for various reporting purposes
• Handle purchases, reimbursement, payments and other financial and budgeting matters
• Liaise with internal and external parties
• Supervise junior colleagues to handle admission and promotion duties
• Perform other duties as assigned by supervisor(s)

Requirements

• A good first degree plus at least three years of relevant work experience in tertiary education, preferably in taught postgraduate student admissions, programme/course information administration, and data collection/compilation/analysis
• A good command of written and spoken English and Chinese (including Putonghua)
• Detail-orientated, with strong data analysis and logical thinking skills
• Strong interpersonal, communication, coordination and problem-solving skills
• The ability to take the initiative and to carry out duties independently and under tight schedules
• Good team spirit with a strong sense of responsibility
• Willing to go the extra mile to complete tasks before deadlines
• Knowledge of IT applications, CMS system, Photoshop, AI or Canva for design work being an advantage

Salary and Fringe Benefits

The rank and commencing salary will be commensurate with qualifications and experience.  Fringe benefits, where applicable, include annual leave, medical and dental benefits, mandatory provident fund and gratuity.

Application Procedure
Please click Apply Now to submit your application. Personal data collected will be used for recruitment purposes only.

We are an equal opportunities employer. Review of applications will continue until the post is filled. Qualified candidates are advised to submit their applications early for consideration.

The University reserves the right not to make an appointment for the post advertised, or to fill the post by invitation or by search. We regret that only shortlisted candidates will be notified.