Administrative Manager

Job responsilities:

Administrative Management:

• Supervise and mentor 3 junior admin staff, ensuring smooth HR, finance, and office operations.

• Optimize workflows using digital tools and AI to reduce manual tasks.

• Manage vendor contracts, procurement, and compliance with Science Park/University policies.

• Act as the primary liaison for internal coordination between R&D and business teams.

Funding & Awards Strategy:

• Research, draft, and submit high-impact proposals for grants and awards.

• Maintain a funding tracker with deadlines, requirements, and success rates.

• Collaborate with professors and healthcare partners to strengthen proposals with clinical data.

• Represent Medmind at pitching sessions and grant interviews.

Benefits We Offer:

• Direct impact: Your work greatly helps the ageing population and inclusive education.

• Growth: Lead a critical function in a fast-growing startup.

• Fun, young, and happy working atmosphere.

• A chance to create innovative solutions and make an impact on our society.

• Help and advice to initiate your ideas.

• 5 days’ work with performance bonuses.

• Bank holidays & birthday leave.

Requirements

• Bachelor’s degree or above, preferably in healthtech, edtech, or social enterprise.

• 5+ years in admin/funding roles with proven success in securing HK government/private grants (attach 1–2 sample proposals).

• Strong leadership skills to guide junior staff while managing multitasking pressures.

• Native written Chinese (for local funding applications) and fluent in English.

• Basic financial literacy to align budgets with grant requirements is a plus.

• Passion for social impact in ageing/education is desirable.

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