Admininstrative Officer

職位名稱

行政文員

職位概述

負責處理日常行政事務及一般辦公室雜務，協助維持辦公室順暢運作。此職位需要多元化技能，包括文書處理、基礎會計工作、接待工作、以及可能需要的駕駛服務。

主要職責

• 處理日常文書工作，包括文件整理、資料輸入及歸檔
• 協助處理基礎會計工作，如發票整理、帳目記錄及簡單財務報表製作
• 使用Excel製作各類報表、數據分析及帳簿管理
• 接聽電話、接待訪客及處理郵件收發
• 協助安排會議、預訂場地及準備會議資料
• 維護辦公室設備及用品管理，包括採購記錄
• 協助各部門處理行政事務
• 如需要時提供駕駛服務，包括接送客戶或員工、銀行跑腿等
• 處理辦公室日常雜務及臨時指派工作
• 協助維持辦公室清潔整潔
• 支援其他行政及會計相關工作

職位要求

學歷

中學畢業或以上學歷，具備會計或商業相關課程優先

經驗

1-2年行政或會計相關工作經驗優先

技能要求

• 熟悉Excel操作，包括公式運用、數據透視表及圖表製作
• 具備基礎會計知識，熟悉簡單帳目處理
• 熟悉基本電腦操作（Word、PowerPoint、會計軟體使用經驗優先）
• 良好的中英文書面及口語溝通能力
• 持有有效駕駛執照（如職位需要）
• 熟悉數字處理，具良好計算能力
• 細心負責，具良好時間管理能力
• 能夠處理多項任務及在壓力下工作
• 具備團隊合作精神

個人特質

• 積極主動，願意學習
• 靈活應變，能適應不同工作需求
• 服務態度良好
• 守時可靠
• 對數字敏感，工作仔細

工作條件

• 標準辦公時間：週一至週五，上午8時30分至下午5時30分
• 可能需要偶爾加班或週末工作
• 如需駕駛，須願意在工作時間外出
• 月結期間可能需要額外工作時間

薪酬福利

• 具競爭力薪酬，視經驗而定
• 法定假期及年假
• 醫療保險（視公司政策）
• 在職培訓機會
• Excel及會計技能培訓支援

Administrative Officer

Position Overview

Responsible for handling daily administrative tasks and general office duties to ensure smooth office operations. This position requires versatile skills including clerical work, basic accounting tasks, reception duties, and potentially driving services.

Key Responsibilities

• Handle daily clerical work including document organization, data entry, and filing
• Assist with basic accounting tasks such as invoice processing, bookkeeping, and simple financial report preparation
• Use Excel to create various reports, data analysis, and ledger management
• Answer phone calls, receive visitors, and manage mail correspondence
• Assist in meeting arrangements, venue booking, and meeting material preparation
• Maintain office equipment and supplies management, including procurement records
• Support various departments with administrative tasks
• Provide driving services when required, including client or staff transportation, bank errands, etc.
• Handle general office duties and ad-hoc assignments
• Help maintain office cleanliness and organization
• Support other administrative and accounting-related tasks

Job Requirements

Education

Secondary school graduation or above, with accounting or business-related coursework preferred

Experience

1-2 years of administrative or accounting-related work experience preferred

Skills Requirements

• Proficient in Excel operations including formula application, pivot tables, and chart creation
• Basic accounting knowledge with familiarity in simple bookkeeping procedures
• Proficient in basic computer operations (Word, PowerPoint, accounting software experience preferred)
• Good written and verbal communication skills in Chinese and English
• Valid driving license (if required for the position)
• Strong numerical skills with good computational abilities
• Detail-oriented with good time management skills
• Ability to multitask and work under pressure
• Strong team collaboration skills

Personal Attributes

• Proactive and willing to learn
• Flexible and adaptable to various work requirements
• Good service attitude
• Punctual and reliable
• Number-sensitive with meticulous work approach

Working Conditions

• Standard office hours: Monday to Friday, 8:30 AM to 5:30 PM
• Occasional overtime or weekend work may be required
• If driving is required, must be willing to travel during work hours
• Additional working hours may be required during month-end closing periods

Compensation & Benefits

• Competitive salary commensurate with experience
• Statutory holidays and annual leave
• Medical insurance (subject to company policy)
• On-the-job training opportunities
• Excel and accounting skills training support