Document Controller / Office Administrator

About Us

As a member of the Surbana Jurong Group, SMEC is part of a family of specialists. Collaborating closely with our parent and sister companies, we have the flexibility to operate in global markets either individually or in a partnership to add value.

Since its formation, Singapore headquartered Surbana Jurong Group has invested in deepening its expertise in architecture design, engineering, facilities management and security services, building a global group of specialist consulting and advisory firms. With size and scale becoming increasingly important for companies to effectively compete in larger urbanisation and infrastructure projects, SMEC can draw on capabilities from a group of highly specialised consultancies to provide a full service offering to clients around the world based on years of global experience.

We continue to create synergies across the Surbana Jurong Group of companies and foster innovation to drive value for out clients. This allows us to compete in larger and more complex projects and provide our clients with specialist expertise.

For more information, please visit our website, www.smec.com

Responsibilities:

• Handle TEAMS-phone calls, emails, and simple customer inquiries when needed
• Data entry, project filing, record maintenance and archiving
• Assist project administration, proposals, tenders, contract documents, and daily correspondence
• Arrange delivery and collection of project documents and tenders
• General office administration duties, office and equipment maintenance and ordering office supplies
• Provide support to reception, Accounts and HR as required
• Arrange travel itineraries, book flight tickets and accommodation
• Ad hoc assignments as required

In addition, you will demonstrate:

• 3+ years experience, preferably in construction / engineering consulting organisation
• Advanced Microsoft Office Skills: Outlook, MS Word, PowerPoint, Excel, Visio
• Initiative and commitment to continuous improvement
• Chinese typing skills
• Experience supporting multiple teams
• Good command of English and Mandarin
• Initiative and commitment to continuous improvement
• Experience supporting large teams

The above vacancy is IMMEDIATE. Please send an application quoting the Job Reference, your CV, latest and expected salary, notice period, and contact details to: nandini.ahuja-sethi@surbanajurong.com, or by clicking "Apply Now".

If you have not received a response within four weeks, please consider your application unsuccessful.

SMEC is an equal opportunity employer committed to providing accommodations for people with disabilities. Diversity and Inclusion have always been at the core of our values at SMEC. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.