Project Officer

Project Officer

(2-year renewable contract with Gratuity Bonus)

Duties

The appointee will be required to:

(a)    provide administrative support to consultancy projects/ licensing agreements signed with PolyU or its subsidiaries, including:

• vet and advise on tender and agreement terms and conditions, as well as obligations and contract risks to management;
• work effectively and efficiently with project teams, cross-functional departments and external partners to ensure smooth execution of the agreements including, but not limited to signing of contract, and tracking project milestones, spending, and risk management;
• oversee project budgets, project procurements, invoicing, payments, inventory, assets, facilitate recruitment of consultancy project staff, and handle customer complaints;
• monitor compliance of project documentation according to 1SO9001 standards, university policies, regulations and applicable industry and regulatory standards;
• independently prepares consultancy related documents to customers and stakeholders that align with the company’s quality and standards;
• review and evaluate project performance to provide feedback to management for improvements;
• draft reports and prepare data to departments and management as and when required.

(b)    assist the General Manager in establishing and maintaining business relationships with both external partners and academic consultants to convert business opportunities into consultancy projects.

(c)    work closely as a team on assigned tasks in relation to system and workflow enhancements, design new forms and templates as and when required.

(d)    perform and support other tasks and ad-hoc projects as assigned.

Qualifications

Applicants should:

(a)    have a recognised degree, with at least 5 years of project management / coordination and / or sales administration exposure;

(b)   have a good command of both written and spoken English and Chinese (Cantonese and Putonghua);

(c)    have experience in reviewing and negotiating agreement terms with clients;

(d)    have a strong interpersonal and communication skills;

(e)    be able to work independently, reliably and flexibly and prioritise to get work done;

(f)     have strong analytical skills and problem solving skills;

(g)    have working experience in research institutions or technology transfer offices will be an advantage;

(h)    have proficiency in MS Office, especially Excel and PowerPoint.

We offer a 5-day work week, medical/dental benefits and initial appointments will be on a fixed-term gratuity-bearing contract.  Interested candidates please apply with detailed CV, stating CURRENT and EXPECTED SALARY and the date available for employment to human.resources@polyu.edu.hk. Recruitment will continue until the position is filled. Please read the Personal Information Collection Statement for Recruitment (http://www.ptec.com.hk/files/Personal Information Collection Statement.pdf) before making an application.