Team Administrator

Introduction to the Business Development Team

Unlike many other companies’ Sales and Business Development teams, POAD’s Business Development (BD) team distinctly focuses on MEDIA ACQUISITIONS and BUSINESS EXPANSIONS. As the driving force of the Group, we oversee all Outdoor Media inventories under the brand, making us a vital business unit within POAD.

Job Description

As the Team Administrator for the Business Development team, you will support both business and administrative operations with a variety of tasks. From liaising with property and media owners on day-to-day operations to organizing administrative activities, your role will be crucial in ensuring the team runs efficiently.

Responsibilities and Duties

Business:

• Draft email correspondence to property and media owners regarding outdoor advertising bookings.
• Track booking approvals and visual censorship statuses.
• Generate and consolidate periodic performance reports for media assets in the company’s portfolio.

Administration/Housekeeping:

• Provide comprehensive administrative support to the Business Development team, including expense reimbursement applications, maintaining the team’s daily schedule, and handling general office duties.
• Organize and maintain the team’s master contact database and documents.
• Offer ad hoc assistance and administrative support to the team.
• Handle personal assistance duties for the Director.

Required Attributes

• A minimum of 2 years of administrative experience is preferred.
• Full-time availability and immediate start are highly preferred.
• A higher diploma or degree in Business Administration or a related field.
• Strong interpersonal skills, with proficiency in written English, Cantonese, and Mandarin.
• Proficiency in MS Office applications (including Excel, PowerPoint, Word, and Outlook) and Chinese Word Processing.
• Must be independent, self-motivated, organized, reliable, detail-oriented, and a good team player.