Director, Administration Section

Company Overview

Mizuho has a long-term commitment to the Hong Kong market. With strong ties to Mizuho’s global network and a workforce of over 600 staff in Hong Kong, we are able to help corporations in Hong Kong to expand their business worldwide. Our clients primarily comprise Japanese and non-Japanese corporations (including those domiciled in the PRC), financial institutions, and government and quasi-government organizations. We provide a full spectrum of corporate banking services to our customers including syndicated loans, treasury, transaction banking, financial advisory, project finance, merger and acquisition, leveraged finance, and structured finance.

Why Mizuho

At Mizuho, we provide the stability of an international industry leader with the career trajectory of a growing business. Our steady, strategic growth gives our people at all levels rewarding degrees of responsibility and a richer work experience than a boutique firm or an established giant could offer alone.

It is the local expertise of our employees that makes our global network so powerful. By collaborating with colleagues and clients who have your same ambition and drive, you can amplify your sphere of influence and base of knowledge as part of one of the largest—and growing—banks in the world.

About the team

The Administration Section is responsible for a wide range of general office administration duties for the Bank. These duties include managing office maintenance, audio and video systems, reception services, tea service, messenger services, office security and safety, office administration related projects and expatriate housing management, etc.

Role requirements

• Act as a team head to supervise and manage office maintenance and contract renewal.
• Coordinate repair works for office facilities and equipment to ensure that all operations and facilities are maintained in good condition at all time.
• Observe company policies and direction from superiors to help accomplish the required duties and responsibilities on Office Administration and Facilities Management:
• Checker role for the payments and procurement requisitions for the team
• Coordination with Building Management Office.
• Workplace Safety Facilities in relation to OSHO including liaison with Building Management Office.
• Manage office maintenance works, Audio & Video system setup and room setting arrangement;
• Manage Dealing & IP phone systems and voice recording systems. Perform regular checking of the voice records
• Manage & sourcing the office equipment, supplies & handle necessary maintenance arrangement including simple work
• Manage and follow up on administration contracts and arrange contract renewals with relevant vendors. Execute the planned maintenance for the office facilities to ensure all facilities are in good condition at all time.
• Perform wide range of Office Administration work and administration projects including office supplies stock management & control and office relocation project, etc.
• New / Renewal / Termination arrangement subscription contracts
• Manage custodies of important Key, articles and documents
• Emergency Calls Handling during office / non-office hours.
• Provide regular updates to manager on office operations, facilities and procurement activates.
• Review and monitor the implementation of operation procedures in accordance with Head Office operation procedures and local regulations.
• Provide administrative and operational support to other Affiliated companies and Branches as needed.
• Perform duties during Typhoon Signal no.8 or higher or Black Rainstorm Signal or other special circumstances as required.
• Be a team player, support office administration duties when necessary.

Essential Functions

• Manage multi-disciplinary office services functions including office telephone systems and video conferencing systems and UPS system etc. Ensure office facilities are well-maintained and meet government regulations and environmental, health, safety and security standards. Advise on increasing energy efficiency and cost-effectiveness.

Competencies

• We are looking for an individual who is able to work independently or in a team.
• The individual should be able to judge priority among tasks and makes practical scheduling and time management to complete tasks before deadline.
• The individual should be able to effectively negotiate with his/her external/internal counterparties to executive regular tasks.
• Commit to high standards of business conduct and integrity; Has mind-set to initiate changes and improvements for higher productivity/performance;
• Builds good working relationship with other members and stakeholders and effectively collaborates with them to achieve Team/Section goals.
• The ability to manage multiple projects, prioritize work and balance strategic and tactical issues.

Work experience, education and skills

• Bachelor’s Degree or above in related discipline;
• Minimum of 10 years of experience in facility management or office administration in supervisor position, with proven experience in WR2 handling, office relocation procurement and payment processes.
• Demonstrated experience in supervising junior staff and clerical staff providing clear direction to achieve team objectives
• Proficiency in both spoken and written English and Cantonese;
• Strong team player with excellent communication skills;
• Independent, diligent and able to perform effectively under pressure;
• Willingness and able to work overtime, shift schedules and undertake adhoc duties as required.
• Proficient in Microsoft office applications, including Access, Word, Excel and PowerPoint.
• Candidates with less experience may considered for the position of Vice President (VP).

Application

Employment of the in-scope positions are subject to Mandatory Reference Checking Scheme (MRCS) as per regulatory requirement. For details, please refer to (Mandatory Reference Checking Scheme Phase 2 I The Hong Kong Association of Banks).

Please indicate your current and expected salary on CV for the application.

Mizuho Bank Limited

Mizuho Bank, Ltd. in Hong Kong is an integral part of the Japan-based Mizuho Financial Group, Inc. (NYSE: MFG). The Mizuho group is a global financial services leader with offices in 35 countries, approximately 52,000 employees, and assets of almost USD 2 trillion. Mizuho provides expertise in retail banking, corporate finance, investment banking, asset management, capital markets, and sales and trading, to help businesses develop and find new opportunities for growth. To learn more: www.mizuhogroup.com

Mizuho’s People Philosophy

The Mizuho People Philosophy serves as the guiding standard for embodying Mizuho’s Corporate Identity. It establishes the fundamental philosophy for the ways we support people within Mizuho, based on our belief that our people’s growth and fulfillment are essential to achieving our corporate goals.

Mizuho is committed to:

• Supporting the professional growth of people
• Recognizing people who promote Mizuho’s Values
• Fostering an inclusive culture where everyone can thrive as their true selves

The full text for the Mizuho People Philosophy can be accessed via this link:

https://www.mizuhogroup.com/sustainability/social/employees

Personal data collected will be kept in strict confidence, and will be used for recruitment purpose only.