Assistant Administrative Officer

Founded in 1924, the International Social Service (ISS) is an international NGO without political, racial, religious or nationality bias with a General Secretariat in Geneva, Switzerland. ISS was established in Hong Kong as a headquarters delegation in 1958. As an integral part of the ISS worldwide network, ISS Hong Kong works closely with other ISS units around the globe in providing inter-country social work and cross border social services to needed children and families between Hong Kong, Mainland China and across countries. It has established a strong reputation in serving migrants (Chinese and non Chinese), divided families and cross border families as well as asylum seekers and refugees. In response to the local community’s needs, it also provides an array of services for families, children, youths and the elderly including adoption, foster care, small group home, integrated family service, school social work etc. We are now inviting suitable candidates for the following vacancy:

Central Administration Unit (Wanchai Head Office)

ABOUT THE JOB

Being a member of the Central Administration Unit (Wanchai Head Office), the Contract Assistant Administrative Officer will be responsible for the following duties:

• Responsible for all-round office administration work and other administrative support to the Central Administration Department.
• Handle procurements and requisitions of office equipment, furniture,  office supplies and stationery and maintain facilities.
• Prepare documentation for tendering and bidding proposals.  Handle the renewal of various agency insurance policies, tenancy agreements, and other outsourced service contracts.
• Assist in developing and implementing administration policies and procedures.
• Assist in project management by tracking timelines and facilitating communications.
• Provide support to various agency-wide events such as Flag Day, lotteries ticket sales and other fund-raising activities.

REQUIREMENTS

• Recognized Degree holder or equivalent.
• 2-3 years’ relevant working experience is preferrable.
• Good planning, organizational and time-management skills.
• Motivated and with a strong sense of responsibility.
• Ability to multitask, prioritize and work independently.
• A team player with good problem-solving and interpersonal and communication skills.
• Ability to work with staff across departments/service units and liaise with vendors effectively.
• Good command of written Chinese and English, proficiency in spoken Cantonese, English, and Putonghua.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint) and Chinese word processing.
• Candidates with less experience will be considered as Administrative Assistant.
• Appointment will be on contract basis.

APPLICATIONS

Interested parties please send a full resume with expected salary (please mark clearly the name of post applied for) to Human Resources Department, International Social Service Hong Kong Branch by email : isshk@isshk.org by post at 6/F, Southorn Centre, 130 Hennessy Road, Wanchai, Hong Kong on or before 8 August 2025.  

Applicants who are not invited to an interview within two months of the closing date should consider their applications unsuccessful.

All personal data provided will be treated in strict confidence and used for recruitment purpose only.

ISS-HK IS AN EQUAL OPPORTUNITY EMPLOYER