Administrative Assistant (Reception & Office Support)

Job Responsibilities

1. Greet guests, answer and direct incoming calls, and manage conference room bookings and guest registration.
2. Ensure the reception area and meeting rooms are kept tidy and organized at all times.
3. Maintain records of incoming and outgoing documents and packages.
4. Liaise and coordinate with internal teams on administrative matters.
5. Provide comprehensive administrative support to the Head of Administration.
6. Assist in planning and organizing company events and activities.
7. Perform other ad hoc administrative duties as assigned.

Requirements

1. Bachelor’s degree with 2–3 years of relevant experience in reception and administrative support.
2. Fluency in Mandarin, Cantonese, and English (both written and spoken).
3. Strong problem-solving skills, reliability, discretion, and ability to maintain confidentiality.
4. Proactive attitude, fast learner, and strong attention to detail.
5. Pleasant and mature personality with excellent interpersonal and communication skills.
6. Experience in a Chinese financial institution is highly preferred.
7. Proficient in MS Office applications and Chinese word processing.