Administrator (Activities) - King George V School

Job Description

King George V School is looking for an enthusiastic person to support the Activities Manager, CAS (Creativity, Activity and Service) Coordinator, Sport Coordinator, Vice Principal i/c of Challenge Week and Vice Principal i/c of CAS in the smooth running of all school activities.

Responsibilities

School activities include but are not limited to:

• Regular co-curricular activities;
• Sport Teams;
• Student Led CAS co-curricular activities;
• Challenge Week activities;
• Interhouse activities.

Duties include but are not limited to:

• Support the Activities Manager, CAS Coordinator, Sport Coordinator and Head of Interhouse in activities;
• Handle the administration duties related to the organization of: CAS (Creativity, Activity and Service), Sports Teams, Challenge Week, Interhouse, Colours, Co-Curricular and other activities as requested;
• Duties include but are not limited to, arranging for and maintaining the HK School Sports Federation team Member sports cards, submission of sports competition applications, providing administrative support for whole school events such as sports day and swimming gala, purchasing items as required;
• Liaise with bus companies for bus booking arrangements for sports fixtures and other school events;
• Maintain and update bus booking information for activities, fixtures, and events in the calendars.
• Involve in activities and events including whole school, Interhouse activities and Colours;
• Help with the organization of bus bookings and purchasing of insurance for Challenge Week as directed by VP i/c of Challenge Week;
• Comply with procurement policy and purchase items within the budgeted spending allowance of the activities department;
• Support and attend HK School Sports Federation events including the AGM;
• Perform other duties as appropriate and reasonable and as directed by the Vice Principal Line Manager;
• Provide information to any activity organizer who requires information about setting up their activity, advertising it and enrolling students;
• Provide information to parents and students who want to know whether a particular activity is taking place and where it will be;
• This serves as a guide only and the role may change significantly as the needs of the school evolve.

Requirements

• Ability to work and adapt to changes in a fast-paced environment;
• A-levels or equivalent (Preferably an undergraduate degree);
• Three years’ administration, preferably within a school environment;
• Able to communicate effectively in English and Cantonese;
• Highly computer literate;
• Must be organized and a good communicator;
• Be able to work with students, staff and parents in a friendly and authoritative manner;
• Excellent customer service skills;
• Courteous and helpful, team player, self-motivated.

Only application through our recruitment website will be considered

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

For enquiries, please contact Ms Elsa Wong at elsa.wong@kgv.edu.hk.

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

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