Administrative Executive

Responsibilities:

• Manage general office administration, including insurance, procurement of supplies/equipment, and maintenance projects.
• Oversee routine maintenance, repairs, and transactions for company vehicles.
• Support administrative tasks related to company property management.
• Assist the Administration Department to ensure smooth office operations.
• Coordinate and support office events, such as team-building activities, corporate functions, and staff celebrations.
• Maintain and update employee records with accuracy and confidentiality.
• Prepare HR reports and contribute to HR system enhancement projects.
• Negotiate with suppliers and manage contracts for office services to ensure cost-effectiveness and quality.
• Monitor and ensure compliance with workplace safety regulations, including coordinating safety drills and maintaining first-aid supplies.
• Oversee digitization and organization of administrative and HR records for efficient retrieval and compliance with data protection regulations.
• Support eco-friendly office practices, such as managing recycling programs or reducing energy consumption.
• Assist in drafting and distributing company-wide announcements, newsletters, or updates to enhance employee engagement.
• Perform ad-hoc administrative and HR tasks as assigned.

Requirements:

• Diploma or above in Business Administration, HR, or related fields.
• Minimum 5 years of working experience; office administration experience is a plus.
• Basic knowledge of HK Employment and MPF Ordinances.
• Proficient in MS Word, Excel, and Chinese word processing.
• Punctual, detail-oriented, self-motivated, and well-organized with strong multitasking skills.
• Excellent interpersonal skills, team player
• Immediate availability preferred