Senior Operations Officer

Senior Operations Officer - Tai Kwong Hilary College

St. Hilary's Education Group has been operating private kindergartens, primary schools and a secondary school under our “through-train” education system since 2015 in accordance with the School Motto of “Based on Virtue, in Pursuit of Excellence”.  We are looking for a capable candidate to fill the position below in the secondary section.

Senior Operations Officer

Job Description:

Procurement

● Supplier Management: Identify, evaluate, and select suppliers to ensure quality and reliability.

● Contract Negotiation: Negotiate terms and conditions with suppliers to achieve cost-effective procurement.

● Purchase Orders: Prepare and process purchase orders, ensuring accuracy and timeliness.

● Inventory Management: Monitor and manage inventory levels to prevent shortages or excesses.

● Compliance: Ensure compliance with company policies and legal regulations in procurement processes.

● Cost Analysis: Analyze costs and seek ways to reduce expenses without compromising quality.

● Collaboration: Work closely with internal departments (e.g., finance, operations) to align procurement strategies.

● Documentation: Maintain accurate records of purchases, contracts, and supplier communications.

Cleaning and Maintenance

● Facility Management: Oversee maintenance, safety, and cleanliness of school facilities and grounds.

● Team Leadership: Oversee and manage day-to-day operations of the cleaning and maintenance teams.

● Scheduling: Create and implement work schedules to ensure adequate coverage for cleaning and maintenance tasks.

● Quality Control: Conduct regular inspections to ensure cleaning and maintenance standards are met.

● Resource Management: Manage inventory levels of cleaning supplies and maintenance equipment; order supplies as needed.

● Health and Safety Compliance: Ensure all team members follow health and safety regulations and company policies.

● Communication: Serve as the primary point of contact between

Operations

● Staff Coordination: Coordinate with staff and faculty to support their operational needs and enhance overall school functioning.

● Event Coordination: Organize and facilitate school events, meetings, and extracurricular activities.

● Transportation Management: Coordinate student transportation services, including bus schedules and routes.

Job Requirement:

● Bachelor's degree in Business Administration, Supply Chain Management, or related field.

● With at least 4 years of experience in procurement, purchasing, or supply chain roles in a school environment is preferred

● Familiarity with vendor management and negotiation strategies.

● Ability to maintain accurate records and ensure compliance with purchasing policies.

● Strong problem-solving skills to handle unforeseen issues in supply chain management.

● Ability to work collaboratively with different departments to understand their procurement needs.

● Good command of written English and Chinese;

Interested parties should email the (1) cover letter, (2) resume, and (3) current and expected salary to recruitment@tkhc.edu.hk. Only applications with all items (1) to (3) submitted will be processed further.  The recruitment and interview process will start immediately until the position is filled.  Applicants who are not invited for an interview within 1 month from the submission date may consider their applications to have been unsuccessful.

St. Hilary's Education Group is an organization that supports equal opportunities. We reserve the right to accept / reject any / all applications without assigning reasons.

All information provided will only be used for recruitment related purposes.