OFFICER, ADMINISTRATION - FINANCE & ADMINISTRATION [Ref: O(ADMIN)-F&A]

Roles and Responsibilities

• Provide a full spectrum of administration support, including general office administration, procurement, fixed assets management, facilities management.

• Supervises office assistants in managing facilities setups, deliveries, and pantry/tea services.

• Assist in planning, coordinating and implementing office renovation and relocation projects.

• Coordinate the printing and mailing of materials to members and stakeholders.

• Oversee the management of godown (storage) space, including manpower for inventory retrieval and delivery.

• Maintain inventory control for office supplies and corporate souvenirs.

• Support the implementation of green initiatives to promote sustainable office operations and an eco-friendly work environment.

• Provide backup support to reception, service counters, and catering services as needed.

• Perform any other duties as assigned by supervisors from time to time.

Qualifications and Required Attributes

• Diploma or above, with good spoken and written English and Chinese.

• Proficient in MS Word, Excel, PowerPoint and Chinese word processing.

• Minimum 5 years of experience in administration, including supervisory experience.

• Proven experience in vendor management, including sourcing, negotiation, and contract handling.

• Strong ability to manage multiple tasks independently and prioritise effectively under tight timelines.

• Excellent organizational and problem-solving skills, with keen attention to detail.

• Strong customer services mindset, especially when engaging with internal stakeholders or external visitors.

• Basic budgeting and cost control related to office operations and procurement.

• Immediately available is preferred.

• Candidates with less experience will be considered for the position of Associate Officer.

Applications should be marked "Confidential" with full details of education, work experience, present and expected salaries, contact telephone number and earliest date available. Please apply in writing to the Head of Human Resources, Hong Kong Institute of Certified Public Accountants, 37/F, Wu Chung House, 213 Queen’s Road East, Wanchai, Hong Kong or clicking"QUICK APPLY".
 

Personal data provided will be used for recruitment purpose only.
For more information, please visit our website at www.hkicpa.org.hk.