Office and sales assistant

Job Title: Office and Sales Assistant

Location: Hong Kong Office

Reports To: Head of APAC/EMEA Business

Employment Type: Part-time contract

Position Overview:

We are seeking a highly organized and proactive Office and Sales Assistant to support the daily operations of our Hong Kong office. This role ensures a smooth, well-functioning work environment and supports internal coordination between our Hong Kong and France teams. The ideal candidate is detail-oriented, communicative, and capable of handling a wide range of administrative and operational responsibilities, both on a daily and ad hoc basis.

Key Responsibilities:

Office administration task

Responsible for Hong Kong daily admin, maintain and office keeping

Work as a team with Hong Kong and French colleagues

Handle Hong Kong office invoicing, payments and expenses

Everyday courier and parcel inbound and outbound arrangement

Communicate with Hong Kong external service provider

Ad hoc duties if necessary

Building a smooth relationship with suppliers and distributors

Maintain office essential including refreshment and stationary level

Sale assistance

Responsible for Asian markets operational and shipment documentation which

Including Hong Kong, Thailand, Taiwan, Manila, Indonesia, Cambodia, Vietnam and Korea.

Internal system sale creation and processing

Work closing with forwarder and warehousing logistic matters both inbound and outbound shipment

Warehouse visiting and inspection if needed

Shipment documentation

Aftersales service follow up

Key Qualifications:

• Proven experience in administrative, office coordination, or sales support roles.
• Excellent organizational and multitasking abilities.
• Strong communication skills (English, Cantonese; Mandarin a plus).
• Proficiency in Microsoft Office Suite and basic IT troubleshooting.
• Professional demeanor with the ability to interact across teams and cultures.
• Able to handle confidential information with discretion.