HR & Admin Assistant

HR and Administration Assistant

Tanner De Witt is looking for a bright, self-motivated HR & Admin Assistant to join our independent, established, Hong Kong law firm.

Job Description

• Manage personnel files including document scanning, filing and electronic filing.
• Support the line manager with onboarding and off boarding processes.
• Update leave record and time sheet record.
• Coordinate recruitment and interview processes for all level staff.
• Manage end-to-end internship arrangements.
• Response for trainee rotations twice a year.
• Assist with visa applications and renewals.
• Answer internal enquiries from employees including lawyers and legal support staff.
• Handle rental reimbursement applications, MPF and medical insurance related tasks such as enrolment/termination for employees, arranging annual flu shots, etc.
• Responsible for monitoring and updating fee-earners’ CPD records
• Arrange internal CPD courses, as well as apply for accreditation of external CPD courses.
• Liaise with Law Society regarding renewal of practising certificates, employee return; notification of changes and other compliance related paperwork.
• Manage office inventory, pantry supplies, facilities and maintenance work; assist in office renovation project and space planning.
• Responsible for arranging carpet cleaning & pest control as required.
• Renewal of relevant annual inspections and insurances.
• Management of offsite storage records and internal tracker.
• Other ad-hoc projects as assigned by the manager and the partners.

Key Criteria

• Excellent written and spoken English
• Proficient in basic computer applications including Microsoft office (Excel, Word, PowerPoint, Outlook)
• High integrity, strong team player, excellent communication & interpersonal skills
• Able to prioritise tasks and be detail-oriented
• At least 2 years’ experience in administration support in any industry

Attractive benefits, remuneration and annual leave will be offered, along with a great working environment. Please email your CV & expected salary to jiannamukhi@tannerdewitt.com to apply.

Personal data collected will be used for recruitment purposes only.