Finance Assistant - West Island School

Job Description

West Island School (WIS) is looking for a Finance Assistant on a full-time basis starting August 2025.  This is a permanent full-time position with Medical and MPF benefits.

ROLE SUMMARY

Responsible for day-to-day accounting operations, primarily associated with accounts payable and receivable, fixed assets, employee reimbursement, cash advance and monthly processing.

RESPONSIBILITIES:

• Payment:  Responsible for processing vendor invoices, ensuring accuracy and timely payment cheque and electronic payments, resolve payment-related issues with both internal and external stakeholders, verifying invoices to ensure transactions are accurately input in the accounting system (Epicor), proper authorization and approval procedure in place; Get the voucher and cheque authorized and filed, enter related charges and other details to complete the payment, perform cheque and maintenance of refund requested by parents and dispatching the cheque, support payment queries and perform daily accounting duties for accounts payable function
   
•  Expense management:  Reviewing and approving employee expense reports in the system and ensuring alignment with company policies and with supporting, Proper oversight prevents misuse and maintains accountability, handling cash advance payments in a timely manner, checking for appropriate approval and supporting, coding correctly and entering the information into Epicor accurately
   
•  Reconciliation:  Regular reconciliation of accounts payable by ledgers ensures accurate postings and balances with vendor statements. This helps maintain consistency and error-free financial records. Consolidate accounts for annual extracurricular activities like school expense and camp and assist in month-end closing. Resolve the outstanding balance of account.
   
• Vendor management:  This involves maintaining up-to-date vendor profiles, handling contact information and remittance information, resolving payment-related disputes efficiently. Follow up credit notes, raising vouchers and entering Epicor
   
• Compliance:  Ensuring all accounts payable and processes adhere to ESF Policies, this step is critical for fraud prevention, and with proper approval procedure in place, minimizes risks and supports audit readiness. Assist internal and external audit and when required and in preparation of documentation and resource
   
• To manage Capex and maintain accurate records in Epicor, maintain asset excel file and create Barcode to relevant staff

Performs other duties and assumes accountabilities as apparent or as delegated in response to the school’s operational needs

QUALIFICATIONS & EXPERIENCE:

• BA (Diploma) in Accounting or Finance
• Minimum 3 years of relevant experience in Accounting/Audit

ABILITIES & KNOWLEDGE:

• Fluent in oral/written English; knowledge in Cantonese is desirable
• Proficient in MS Word, Excel, Other Microsoft Applications and Google applications
• Ability to follow established standards
• Excellent interpersonal, communication, administrative and organizational skills.
• Effective communication with different stakeholders including teachers, parents, students, vendors
• and customers
• A friendly manner in relation to staff and students is essential.
• Ability to prioritise multiple tasks and meet deadlines.
• Capable of working to organizational policies specifically to Procurement policy, Confidentiality and
• Data Privacy Policy
• Knowledge of accounting systems is necessary, of Epicor is an advantage
• Ability to be flexible, prioritise workload, work independently, solve problems and use initiative.
• Be self-motivated and work under pressure to meet deadlines; a good team player
• Attention to detail with a focus on accuracy.
• Ability to prioritise multiple tasks and meet deadlines.
• Customer service oriented.

Report to the Finance Manager

Applicants must be permanent Hong Kong residents or possess a valid visa to work in Hong Kong. 

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.  We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.

For enquiries, please contact Rathi NandaKumar @ 28191962 or Email: rathi.nandakumar@wis.edu.hk 

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

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