Facility Manager - Island School

We are seeking a skilled Facility Manager to oversee the management of our complex campus environment with the Building Management System (BMS). This role involves supervising essential school services, including third-party contractors and security, cleaning, catering operations, and external hiring management to ensure a safe and efficient operational framework for our community.

Responsibilities 

Operations

• To act as the initial contact and first line manager in managing and monitoring the daily operation of the site team in maintaining the school as a safe and healthy environment for teaching and learning where resources are utilized cost effectively and efficiently

• To supervise facilities staff and schedule workloads and provide coaching and evaluation to staff; ensure that staff are trained in complex maintenance activities and are following standard operating procedures

• To develop assignments, timetables and responsibilities for team members for the duration of the project

• To ensure that the environment of all classrooms is conducive to teaching and learning (all classrooms are adequately resourced, clean, well maintained and free from clutter); to be proactive in checking all classrooms on a regular basis

• To coordinate with ESF FDD and ESF contractors on issues related to the school building repair & maintenance in maintaining the school a safe and healthy environment

• To assess the physical space requirements of the organization and optimize facilities to meet needs

• To provide regular reports and presentations as requested and attend meetings as necessary

• To monitor the performance of site service contractors and ensure the service contract terms are fully compiled

• To monitor Asset Management and asset disposal through Epicor system

• To conduct regular site walks and identify possible health and safety hazards and to come up with precautionary measures

• To monitor site & facilities budget expenses, establish and manage cost control systems and develop annual maintenance, repair and improvement budgets

• To organize and direct construction personnel, and ensures that materials and equipment resources are delivered on time

• To work independently on site arrangement, coordination, room booking and management with regards to outside hiring and internal bookings

• To source quotations and compile paperwork for site & facilities related matters

• To lead or coordinate construction projects, such as developing a new facility, the addition, expansion, or extension of an existing facility, or renovation/alterations to a facility in collaboration with project team, construction site and management

Planning

• To be responsible for planning, implementing and monitoring a medium and long term strategic plan for the school site maintenance and development that takes account of the whole school redevelopment

• To lead the school's Health and safety committee

Development

• To assist Business Manager in exploring energy saving opportunities for school

• To assist Business Manager to develop new rental opportunities to generate additional rental income and revenue

• To perform other duties and assumes accountabilities as apparent or as delegated, including mutually agreed upon objectives

Requirements

Knowledges and Skills

• Degree in relevant technical subject e.g. Facilities Management

• At least 5 years relevant post graduate experience

• Excellent staff management and project co-ordination skills

• Having environment sustainability initiatives

• Capable of working to organizational policies specifically to Procurement policy,  Confidentiality and Data Privacy Policy

• Applies good understanding of HKSAR building codes and standards

• Applies good knowledge in building repairs, maintenance and site safety

• Applies good knowledge and practices in property management in relation to budget control and site staff management is essential

• Knowledge of HKSAR Buildings, Health & Safety Ordinances

Soft Skills 

• Communication Skills to convey information clearly and effectively

• Problem-solving skills to identify and resolve issues promptly

• Leadership to inspire and motivate teams to foster a positive working environment

• Teamwork to collaborate effectively with various departments and external parties.

• Commitment to excellence in customer service to ensure a health and safety environment

Applicants must be a permanent Hong Kong Residence or possess the right to work in Hong Kong. 

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

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