Facilities Manager

The Role

Reporting to the Business Manager and School Director, the Facilities Manager is responsible for the efficient management of campus facilities while ensuring compliance with government regulations and maintaining high health and safety standards. The Facilities Manager will handle maintenance and repair requests, supervise construction projects, oversee day-to-day facility operations and event setup, and collaborate with other departments to meet facility requirements.

Responsibilities

• Assume overall responsibility to manage all campus facilities and ensure compliance with relevant government regulation and ordinances, and health and safety standards;
• Supervise and support the on-site facilities team comprised of internal and contract staff (i.e. cleaning, security, lift, pest control, gardening) to ensure an optimal, hygienic and safe learning environment for students and staff;
• Prepare, monitor, and manage the annual Facilities budget to ensure compliance with financial procedures and overall school budget;
• Plan, execute, and maintain an effective record-keeping system for in-house routine maintenance, stock checks, renovation, improvement projects, and conduct feasibility studies of specialized works within budgetary and financial guidelines;
• Ensure the well-maintenance of basic services and facilities such as water, plumbing, air conditioning, heating, and paper supply;
• Perform a full spectrum of facilities-related tasks, including minor to moderate repairs, to promptly address issues and maintain functionality;
• Supervise and monitor all maintenance, repair and construction work undertaken by sub-contractors to ensure high quality, efficient, and cost-effective service levels;
• Maintain a service schedule for various assets (AC, elevator, electric room) to ensure regular preventative maintenance is carried out across the campus;
• Collaborate with other school departments to coordinate facility requirements and support their operational needs;
• Supervise and assist with set-up for school events including furniture, sound systems, stage, signage, and other required equipment;
• Oversee the receiving, delivery, and assembly of new supplies and furniture to designated classrooms;
• Procure school furniture and maintain an accurate inventory of school assets;
• Manage venue bookings with external parties as necessary to ensure efficient and safe utilization of campus facilities;
• Perform other comparable duties as assigned by the Business Manager or School Director which are within the area of knowledge and skills required by the job description.

Requirements

• Minimum 5 years’ experience in facilities management - international school experience is desired
• Degree in Facilities Management or diploma in relevant technical area
• Strong background and technical knowledge in building services maintenance and well versed in statutory requirements of building projects
• Ability to work independently and take full responsibility for all facilities management matters
• Strong organizational and problem-solving skills
• Strong communication skills (English and Cantonese) with customer service focused mindset
• A cheerful character with proactive and can-do mindset

Salary & Benefits

We offer a competitive salary commensurate with experience and industry standard benefits package.

Application Procedure:
Please submit the following documents in a single PDF file.

• Cover Letter
• Current CV

• Contact details of 3 professional referees 
  

Personal data collected will be used for recruitment purposes only. Please note that only short-listed candidates will be contacted.