Executive Assistant I/II in the Department of Data Science [Ref. R/349/25]

Duties

The Department of Data Science is expanding and looking for an experienced candidate with good organizational and administrative skills to support the development of the department. Key duties include to:

1. Provide administrative support in handling personnel and recruitment matters;
2. Support all departmental personnel, visiting scholar and visiting-related issues;
3. Arrange logistics and itineraries for visitors;
4. Manage financial records, staff development applications and reimbursement matters;
5. Coordinate departmental functions;
6. Provide administrative and clerical support to the research postgraduate programmes (including admissions, daily administration, research student study process monitoring and postgraduate research seminars) and research funding applications;
7. Handle matters related to student admissions, scholarships, programme accreditations and quality assurance;
8. Provide support to faculty members when necessary; and
9. Perform any other duties as assigned.

Requirements

1. 5 passes (Grade E/Level 2) in HKCEE/HKDSEE, including English Language (at least Grade C if Syllabus A), Chinese Language and Mathematics, with at least 2 years’ clerical experience;
2. Good command of written and spoken English and Chinese (including Putonghua);
3. Good interpersonal, communication and organisational skills;
4. Strong computer literacy;
5. Being responsible, self-motivated, cooperative, and attentive to work details and task quality; and
6. Ability to work independently under pressure are required.
7. Relevant administrative and secretarial experience is preferred.

Candidates with more than 6 years’ working experience may be considered for appointment as Executive Assistant I.

Salary and Conditions of Service

Remuneration package will be highly competitive, commensurate with qualifications and experience. Appointment will be made on a fixed-term contract; fringe benefits include gratuity, leave, medical and dental schemes.

Information and Application

Further information on the posts and the University is available at http://www.cityu.edu.hk, or from the Human Resources Office, City University of Hong Kong, Tat Chee Avenue, Kowloon Tong, Hong Kong [Email : hrojob@cityu.edu.hk/Fax : 2788 1154 or 3442 0311]. 

To apply, please submit an online application with referees’ contact information in CV and any supplementary information that might be useful to application. Applications will receive full consideration until the position is filled and only shortlisted applicants will be contacted. The University’s privacy policy is available on the homepage.

City University of Hong Kong is an equal opportunity employer. We are committed to the principle of diversity. Personal data provided by applicants will be used for recruitment and other employment-related purposes.

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