Client Office Administrative Officer

Job Description:

We are looking for a proactive and organized Client Office Administrative Assistant to join our team at our client’s office. This role is essential for providing comprehensive administrative support, ensuring smooth operations, and facilitating communication between our team and the client.

What You'll Do:

• Organize and handle original documents, coordinating the delivery and retrievals.
• Assist in managing courier services by collecting and delivering documents, and couriers transactions.
• Conduct regular trips to the post office for cheque payments and mailing needs.
• Manage incoming and outgoing correspondence, processing letters efficiently.
• Scan monthly demand notes and assist with various documentation tasks for the team.
• Prepare and arrange necessary signing documents for team projects, ensuring timely service to landlords.
• Assist in submitting requests for third-party insurance certification.
• Work with the marketing team to facilitate changes to artwork and other promotional materials.
• Coordinate meeting room reservations and ensure all necessary materials are prepared for meetings.
• Other administrative duties as assigned.

What You'll Need

• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite and other office software.
• Ability to multitask and prioritize effectively in a fast-paced environment.

• Previous experience as an administrative assistant or in a similar role is preferred.
  

What We Offer:

• A collaborative and supportive work environment.
• Opportunities for professional development and growth.
• Competitive salary and benefits package.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

If you thrive in a client-facing role and have a passion for providing exceptional administrative support, we encourage you to apply! Join us in contributing to our client’s success and enhancing their operations.