Administrative & HR Coordinator

About Us

We are a cutting-edge AI startup specializing in next-generation video generation technology based in Hong Kong. Our mission is to push the boundaries of what's possible in AI-driven video synthesis through innovative applications of foundation models. As a growing startup, we're looking for a versatile administrative professional to support our dynamic team.

Position Overview

We are seeking an experienced Administrative & HR Coordinator to manage our office operations and human resources functions. This multifaceted role combines administrative support, HR responsibilities, and reception duties to ensure smooth day-to-day operations. The ideal candidate will be highly organized, adaptable, and skilled at supporting a fast-paced technical environment.

Key Responsibilities

Administrative Management

• Manage office logistics, facilities, and supplies
• Coordinate internal and external meetings, including scheduling, preparation of materials, and follow-up
• Handle travel arrangements for executives and team members
• Manage documentation and filing systems (both digital and physical)
• Coordinate with vendors and service providers
• Support executive team with calendar management and correspondence
• Assist with event planning and company activities

Human Resources

• Facilitate the full recruitment cycle, including job posting, resume screening, and interview coordination
• Manage onboarding and offboarding processes for new and departing employees
• Maintain employee records and HR documentation
• Assist with payroll preparation and benefits administration
• Support performance review processes
• Coordinate training and professional development activities
• Assist with visa and work permit applications for international staff

Reception & Office Hospitality

• Serve as the first point of contact for office visitors
• Manage phone calls, emails, and other communications
• Create a welcoming environment for guests, clients, and team members
• Coordinate office hospitality, including refreshments for meetings
• Assist with company culture initiatives and team-building activities

Finance Support

• Process expense reports and reimbursements
• Assist with basic bookkeeping and financial documentation
• Coordinate with external accounting services
• Manage petty cash and office expense budgets

Required Qualifications

• Bachelor's degree in Business Administration, Human Resources, or related field
• 3+ years of experience in administrative and/or HR roles
• Strong organizational and multitasking skills
• Excellent communication abilities in both English and Chinese (Cantonese and Mandarin)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with HR information systems and applicant tracking software
• Detail-oriented with strong problem-solving capabilities
• Professional demeanor and excellent interpersonal skills
• Permanent residency of Hong Kong is a must

Preferred Qualifications

• Experience in a technology or startup environment
• Knowledge of Hong Kong employment laws and HR practices
• Experience with G Suite and collaboration tools
• Basic understanding of accounting principles
• Prior experience supporting international teams
• Familiarity with visa processes for technology professionals
• Event planning experience

Technical Skills

• HRIS platforms (e.g., lark)
• MS Office Suite (advanced)
• Virtual meeting platforms (Zoom, Teams)
• Document management systems
• Basic accounting software
• Communication and collaboration tools

What We Offer

• Opportunity to be an integral part of an innovative AI company
• Competitive salary and benefits package
• Exposure to cutting-edge technology
• Collaborative and international work environment
• Health and wellness benefits

Location

Hong Kong (on-site, Hong Kong Science Park)

Expected Impact

• Create efficient administrative systems that support company growth
• Build and maintain a positive workplace culture
• Streamline HR processes to attract and retain top talent
• Ensure smooth daily operations for the entire team

To apply or learn more about this position, please contact career@videorebirth.com.