Administrative Assistant - PES (Office Admin & Event Support) - Hong Kong

About the Business

We are a team of committed office administrative personnel striving to support China firm's operation in contributing to the overall achievement of its business objectives.
This is accomplished by:
Working together with various functions and departments to ensure effective and efficient implementation of office policies and procedures
Providing a pleasant, functional and environmentally responsible working environment to our people to enable them to operate and serve our clients
Delivering a range of general administrative support services to facilitate operation efficiency and service excellence.
 

Work you'll do

• Support daily office administration operation
• Operate in-house rooms & desks booking system, prioritize bookings by firm policy
• Provide support for booking mainly internal and occasionally external venues
• Coordinate events, from staff engagement activities, business meetings, networking events to virtual webinars.
• Support site inspection, program discussion, set-up plan preparation, etc. Provide recommendation on set-up and logistics issue
• Manage event logistics and operations, which includes facilities management, arrange setup and breakdown of event spaces, coordinate catering & procurement, printing place cards, etc
• Support on-site operation, greet and meet guests, ensuring high standard of hospitality. Occasional work off office-hours and over weekends
• Source and coordinate suppliers for office operation, includes but not limited to pantry supplies, plant maintenance, car service, hampers, stationaries, etc
• Support administrative tasks, i.e. reports preparation, contract negotiation
• Source and coordinate accommodation arrangement for seconded colleagues
• Handle administration work and ad-hoc projects as assigned

During your tenure with us, you will demonstrate and develop your leadership and professional capabilities in the following areas: Inspiring, Creating purpose, Driving agility, Building diverse capability, Influencing, Collaborating, Delivering value, Building the business, Analytical acumen, Effective communication, Engagement management/delivery excellence, Managing change, Managing quality & risk, Strategic thinking and problem solving, and Tech savviness.
 

We are looking for someone with

To be considered for this position, you must demonstrate skills and experience in the following areas:

• Higher diploma or above
• At least 5 years’ experience in events / hospitality or office administration
• Good knowledge of catering services and corporate environment
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Willing to work flexible hours, including early morning, evening and occasional weekends
• Proactive, organized, self-motivated and strong sense of responsibility
• Good command of both spoken and written English and Chinese
• Good command of Microsoft Office. Use of Excel and Power Point is a must

Shape your future through impact that matters

For more than 100 years of history, Deloitte witnessed also had the honor to be part of the economic boom in China by providing industry-leading audit & assurance, consulting, risk advisory, financial advisory, tax & business advisory services to nearly 90% of the Fortune Global 500 Chinese companies and thousands of private companies. Deloitte China today carries on our centenary professionalism and strives to become the undisputed leader in professional services in China with strong responsibility and capabilities in digitalization and multidisciplinary services.

Deloitte has been named China's Top Employer since 2006, Universum's Most Attractive Employer in China since 2008, and the Best Workplaces in Greater China since 2019.

All qualified applicants will receive consideration for employment regardless of their background, experience, identity, ability or thinking style, and if you need assistance during the application process for accessibility reasons this is available upon request. The preferred candidate will be subject to background screening by Deloitte China or by their external third-party provider.

Accessibility assistance

If you need assistance or an accommodation during the recruitment  process for accessibility reasons, there will be an opportunity for you to let us know what you need once you begin your application.

Ready to take on new challenges? Apply now!
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