Administrative Assistant

Cowell Investment Group Limited

We are a Hong Kong based family office with multiple investment strategies and businesses.

Job Responsibilities

• Manage day-to-day office operations, ensuring efficiency and productivity

• Handle incoming calls, emails, and correspondence, ensuring timely responses and proper routing

• Maintain and organize office files, records, and documentation in an accessible manner

• Schedule and coordinate meetings, appointments, and events, including preparing necessary materials

• Process expense reports, purchase orders, and other financial documentation

• Assist with basic bookkeeping tasks and maintain office budgets

• Monitor office supplies and place orders as needed to ensure adequate stock

• Serve as the point of contact for vendors, maintenance services, and external stakeholders

• Ensure follow-ups on tasks and decisions undertaken by the director during meetings

• Act as a liaison between the director and other departments, ensuring effective communication and collaboration

• Assist in managing confidential and sensitive information with discretion and professionalism

• Organize and oversee special projects or initiatives as assigned by the director

• Greet and acknowledge guests promptly upon arrival, ensuring a seamless experience

• Perform any ad hoc duties as required

Requirements

• Bachelor’s Degree is preferred, but open to higher diploma holder or above in any disciplines

• 2-3 years of solid experience in secretarial/ administrative duties

• Native Mandarin fluency with excellent English proficiency (written & spoken)

• Strong organizational and multitasking abilities

• Excellent written and verbal communication skills

• Hands-on experience in Microsoft Office applications, including word processing, spreadsheets, and presentation tools

• Ability to work independently and handle multiple priorities effectively

• Strong interpersonal skills for collaborating with various stakeholders

• Discretion and professionalism in managing sensitive information