Executive Secretary

Executive Secretary mainly provides secretarial support to Executive Director, job duties including but not limited to

Responsibilities

• Schedule appointments and transportation as well as coordinate meetings;

• Prepare, review and translate correspondences;

• Keep track of pre and post-meeting documents, follow up on outstanding and essential matters on time;

• Provide general administrative duties; review and update office workflow and systems;

• Devise and maintain office filing system; prepare reports, presentations and briefing notes;

• Liaise with internal customers / external suppliers / stakeholders;

• Perform ad hoc duties as assigned by Supervisor and Senior Management.

Requirements

• Diploma or above in any related discipline with formal secretarial training is an advantage

• Around 8 years of relevant working experience

• Experience in coordinating with Churches and being aligned with the Organization’s Mission preferred

• Willingness to work overtime and willing to go the extra mile at work

• Ability to build long-term and trusting relationships with stakeholders

• Knowledge of office management systems and procedures

• Good organizational and time management skills

• Ability to multitask and prioritize daily workload

• Proficiency in verbal and written (English, Mandarin)

• Familiar with MS Office

Our retirement age is 60. Interested parties please via one of the following recruitment channels, sending your resume (including present and expected salary) with applied position and reference code attention to Human Resources Division :

• By mail to Christian Action, 5/F, 55 Clear Water Bay Road, Choi Wan (2) Estate, Kowloon ; OR

• By fax to 2382 8872 ; OR

• By email to hr.recruit@christian-action.org.hk

All personal data provided will be kept confidential and used for recruitment purposes only. Applicants who are not contacted within six weeks may consider their applications unsuccessful.  The Organization will retain their applications for a maximum period of twelve months and may refer suitable applicants to other vacancies within the Organization.