Administrative Officer and Executive Assistant

Join Our Team at the Hong Kong College of Anaesthesiologists
Now Hiring: Administrative Officer & Executive Assistant

Are you a motivated, detail-oriented professional looking for a stable and meaningful career in a respected medical institution? Do you take pride in supporting important work that shapes the future of healthcare in Hong Kong?

The Hong Kong College of Anaesthesiologists (HKCA) is inviting applications for the following two full-time positions:

1.       Administrative Officer (AO) – 1 vacancy

2.      Executive Assistant (EA) – 1 vacancy

We are looking for reliable, proactive team players who are passionate about contributing to specialist training for doctors in anaesthesiology. These roles play a pivotal part in the smooth delivery of our 6-year specialist training programme, an essential step for trainee doctors to become qualified anaesthesiologists.

🔹 About the Roles

Administrative Officer (AO)
As an AO, you will work closely with internal and external stakeholders to:

· Organise and coordinate key College events such as examinations, training courses, and committee meetings

· Provide secretarial support to boards and committees where major decisions about specialist training are made

· Ensure the smooth implementation of training processes and uphold professional standards

Executive Assistant (EA)
As an EA, you will provide essential administrative support across various day-to-day functions of the College and assist different departments in coordinating training-related activities.

🔸 We’re Looking For...

Administrative Officer (AO)

· University graduate

· Minimum 5 years’ solid administrative experience, preferably in education, healthcare or professional services

· Highly organised, independent and responsible with strong interpersonal skills

· Excellent command of both written and spoken English and Chinese

· Proficiency in MS Word, Excel, PowerPoint; knowledge of website or database management is a plus

· Self-motivated team player with a positive work attitude

Executive Assistant (EA)

·  Associate Degree / Higher Diploma or above

·  Minimum 2 years’ relevant experience (fresh graduates will also be considered)

·   Competent in MS Office applications (Word, Excel, PowerPoint); knowledge in database or website management is an advantage

·  Excellent communication skills, positive attitude, and strong sense of teamwork

What We Offer

·  Two-year renewable contract with competitive salary packages

·  Collaborative and respectful work environment in Wong Chuk Hang

·  Opportunities for professional growth and career development

·  Meaningful work that contributes to the future of medical education and healthcare in Hong Kong

· Completion gratuity of up to one month's salary and a possible performance bonus up to one month of pay

Salary

Based on qualifications and experience, salary will be offered in line with the Master Pay Scale:

· Administrative Officer: HK$28,225 – HK$44,765 (Point 11 – 20)

· Executive Assistant: HK$15,180 – HK$29,995 (Point 1 – 12)

How to Apply

To be part of our passionate and professional team, please send your CV along with your expected salary and availability to hr@hkca.edu.hk by 15 August 2025.

Please indicate the position you are applying for in the email subject line:
“Application for Administrative Officer” or “Application for Executive Assistant”

For more information about HKCA, visit: www.hkca.edu.hk
Only shortlisted candidates will be contacted.

Make a difference—support the next generation of medical specialists with HKCA. Apply today!