Assistant Buyer (Product)

About the role:

1) Buying Preparation & Support:

• Conduct market research & trend analysis.
• Assist in developing buying plans and strategies.
• Prepare buying documents (Order Master, product map).
• Analyze historical sales and inventory data to inform decisions.

2) Assortment Selection & Development:

• Collaborate with the Buyer on style, color, and quantity selection.
• Help maintain a balanced assortment across store needs and brand direction.
• Participate in showroom appointment (Physical/ virtual).

3) Vendor Communication & Relationship Management:

• Act as a key contact for vendors regarding merchandise & non-merchandise orders, deliveries, and inquiries.
• Communicate order confirmations and requirements.
• Build and maintain strong, professional vendor relationships.
• Marketing Coordination: Collaborate with Marketing department to coordinate vendor-supported activities (e.g., cobranded WeChat posts, exclusive CRM events, influencer collaborations). Communicate marketing calendars and requirements to vendors.
• Vendor Support Initiatives: Assist in coordinating promotional activities, including GWP programs, staff incentives, and exclusive launch events. Track execution and performance.

4) Sales Reporting, Analysis & Store Support:

• Generate and distribute regular sales reports (daily/weekly/monthly).
• Analyze sales by product, category, store, and vendor; identify trends, opportunities, and risks.
• Provide actionable insights and recommendations based on analysis.
• Monitor inventory and assist in managing markdowns/promotions.
• Training: Prepare product knowledge materials and training guides. Lead or participate in store team training sessions (virtual/in-person) on product features, trends, and selling points.

You are the perfect one if you are/have:

• Minimum 2 years of experience in a buying assistant, merchandising assistant, or relevant role within the fashion retail industry.
• Strong understanding of the fashion buying cycle, retail math, and merchandising principles.
• Proven analytical skills with proficiency in Microsoft Excel (pivot tables, VLOOKUPs, charts).
• Excellent organizational skills & meticulous attention to detail.
• Outstanding written and verbal communication skills.
• Ability to build and maintain strong relationships (internal & external).
• Keen eye for fashion trends and product aesthetics.
• Proactive, self-motivated, and results-oriented.
• Ability to manage multiple priorities in a fast-paced environment.