行政助理Administrative Assistant

Job Responsibilities

1. Possess practical experience as a Hong Kong company secretary (ComSec), familiar with the Hong Kong Companies Ordinance and the procedures of the Registry. Assist in preparing materials for board meetings and general meetings of shareholders, follow up on filings with the Registry, and maintain compliance of statutory document business.
2. Be responsible for preparing daily promotional manuscripts and concise briefings. The content should conform to the company's image and highlight the value of activities; notices and announcements should be clear and executable; briefings should extract core information and be optimized for presentation to enhance persuasiveness.
3. Handle daily administrative affairs: professionally receive visitors, fluently transfer calls in English, Cantonese, and Mandarin and record feedback, organize meeting minutes, and handle meeting logistics such as conference room booking and equipment debugging.
4. Document and contract management: Handle various documents and Chinese-English contracts in accordance with regulations. Receive, send, register, classify and file, use dual backup of electronic encryption and paper special files, and regularly check to ensure the completeness and confidentiality of information.
5. Assist in company event organization: Participate in the entire process of team-building, festival and other activities. Assist in formulating planning schemes, preparing materials, and coordinating on-site to ensure the smooth progress of activities and enhance employee experience.
6. Manage office supplies and fixed assets. Purchase office supplies as needed, control costs, and register and inventory; properly register and label fixed assets, track their use, and conduct regular inventory to ensure consistency between accounts and actuals and improve usage efficiency.
7. Handle temporary work: Efficiently complete temporary tasks assigned by superiors, plan work reasonably according to urgency and importance, and ensure timely and high-quality completion.
8. In line with the company's business expansion, compliance upgrade, process optimization and other development needs, assist in collecting industry policies, market trends and other relevant information, participate in basic research and data collation; help the company's development goals to be realized.
9. Complete other tasks assigned by superiors and have the ability to judge the priority of multiple tasks.

Job Requirements

1. College degree or above, major in administrative management is preferred; those with more than 1 year of relevant work experience in administration or company secretarial work are preferred.
2. Possess excellent text organization and logical thinking ability, can independently complete promotional manuscripts, meeting minutes and PPT, and ensure that the content is organized and rigorous.
3. Proficient in using Office office software and common office equipment (printers, copiers, etc.).
4. Those with experience as a Hong Kong company secretary (ComSec) are preferred, understand the requirements of the Hong Kong Companies Ordinance for secretarial affairs, and be familiar with the procedures of the Hong Kong Companies Registry.
5. Fluent in English, proficient in written and oral communication; proficiency in Cantonese is preferred, able to handle business communication in Hong Kong.
6. Meticulous and serious in work, strong sense of responsibility, good communication and coordination skills and team spirit, and strong compliance awareness.
7. Strong time management and multi-tasking skills, able to reasonably allocate work priorities, and strong stress resistance.