Office Assistant/Secretary

Job summary

We are looking for a proactive and organized Office Assistant/ Secretary to help with our daily operations. The ideal candidate should be detail-oriented, capable of multitasking and have strong communication skills.

Major Responsibilities

• Handle all reception tasks, including managing incoming calls, greeting visitors, and coordinating faxes, incoming and outgoing mail, and courier services.
• Provide full secretarial and administrative assistance to directors, including personal assistance as needed.
• Manage office supplies, and arrange repair and maintenance work for office facilities.
• Book hotels and flights for the team, and handle expense claims and reimbursements.
• Run errands as needed to support daily office operations.

Requirements

• Degree in any discipline (fresh graduates will also be considered)
• Strong spoken and written English; Cantonese and/or Mandarin is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Organized, detail-oriented, and proactive.
• Ability to work effectively under pressure.
• Immediately available is highly preferred.

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