Sales Coordinator (with strong marketing support ability)

About viAct

viAct is a leading ESG-focused AI company dedicated to revolutionizing the construction industry through advanced computer vision technology. Our mission is to automate on-site monitoring to enhance safety, productivity, and environmental compliance. We provide powerful, actionable insights that empower the industry's leading firms. Join our dynamic team and be part of the future of construction.

Position Summary

We are seeking a highly organized and proactive Sales & Marketing Coordinator to become the operational backbone of our Hong Kong team. This is a dynamic, hybrid role perfect for an individual who thrives on wearing multiple hats and excels in a fast-paced environment.

You will be the central hub for our sales and marketing activities, responsible for seamless sales administration, impactful marketing support, and effective internal coordination. The ideal candidate will possess a unique blend of administrative excellence, marketing savvy, and a strong technical aptitude, enabling them to support our team on all fronts.

Key Responsibilities

Sales Coordination & Administration:

• Manage the end-to-end sales documentation process, including the accurate and timely preparation of quotations, delivery notes, and invoices.
• Maintain and update client and sales information in our CRM system.
• Assist the business development team with scheduling meetings, preparing materials, and following up on administrative tasks.
• Act as a key point of contact for administrative and operational inquiries from the sales team.

Marketing & Event Coordination:

• Provide strong support for marketing initiatives, acting as a key coordinator for various campaigns and activities.
• Create, consolidate, and format presentations and sales collateral, ensuring brand consistency and a professional look.
• Take the lead on organizing logistics for marketing events and exhibitions in Hong Kong, including booth setup, material coordination, and vendor communication.
• Coordinate effectively with internal teams (e.g., central marketing, technical) to ensure marketing efforts are aligned and executed smoothly.

What We're Looking For

Required:

• Experience: 2+ years of experience in a similar role such as Sales Coordination, Marketing Coordination, Sales Administration, or Project Coordination.

• Technical Aptitude: A strong technical aptitude with the ability to understand basic programming concepts, software solutions, or technical requirements. You don't need to be a coder, but you must be tech-savvy and a quick learner of new technologies.

• Marketing Skills: Demonstrable experience in marketing coordination, including creating high-quality presentations (PowerPoint/Google Slides) and a proven ability to organize events or exhibitions.

• Organizational Skills: Exceptional organizational skills, a meticulous eye for detail, and the ability to manage multiple priorities simultaneously.

• Communication: Strong written and verbal communication skills in both English and Cantonese.

Preferred:

• Industry Knowledge: Prior experience or a foundational understanding of the construction, engineering, or technology (SaaS) industry is a significant advantage.

• Software Proficiency: Experience with CRM software (e.g., HubSpot, Salesforce) and advanced proficiency in the Microsoft Office Suite and/or Google Workspace.

• Education: A degree or diploma in Business Administration, Marketing, Communications, or a related field.

What We Offer

• A vital, hands-on role where you can make a direct impact on the success of the team.
• The opportunity to develop a unique, hybrid skill set across sales, marketing, and technology.
• A collaborative and supportive team environment within an innovative AI company.
• Competitive salary and benefits package.