Project Assistant （Finance）

1. Assist in daily project accounting, including voucher entry, bank statement reconciliation and expense claim verification; track project task progress simultaneously to ensure financial processes align with project milestones.
2. Manage the full lifecycle of project invoices, control the pace of document flow based on project execution progress, maintain invoice system data, and ensure consistency between financial information and project performance.
3. Regularly consolidate project revenue, expenditure and progress data; prepare daily fund reports, expense statements and project financial progress briefings to support cost analysis and progress control decisions.
4. Collaborate in sorting out project resource needs and cost quotations, assist in formulating project budget plans, and synchronize with project schedule development to ensure budgets match project milestones.
5. Organize materials for project tax filing, support Hong Kong local tax compliance work, and participate in project compliance risk assessment to ensure full compliance of financial and project processes.
6. Coordinate project team logistics, including arranging business trips (flights, accommodations), booking meeting venues, and preparing meeting materials (agendas, presentations) for financial and progress reviews.
7. Manage daily correspondence for the project team, including drafting and distributing bilingual (English/Chinese) emails, sorting incoming documents, and tracking responses to ensure timely follow-ups.
8. Maintain centralized filing systems for project administrative records (e.g., meeting minutes, travel itineraries, supply requests) and coordinate with IT teams to ensure digital document access and security.
9. Assist in reviewing project contracts (e.g., supplier agreements, service contracts) to extract key financial terms (payment schedules, penalty clauses) and cross-reference with project budgets to ensure alignment.
10. Track contract execution status, including monitoring deliverables against timelines, updating contract databases with renewal/termination dates, and flagging potential breaches to the project manager.

Requirement：

1. Bachelor's degree or above, preferably in Accounting, Financial Management, Project Management or related fields. Graduates from Hong Kong institutions or those familiar with the Hong Kong education system will be preferred.
2. 1-2 years of experience as a Project Assistant, Finance Assistant or in related roles. Experience in providing financial support for Hong Kong local projects is highly desirable.
3. Proficient in basic financial knowledge, familiar with accounting procedures, expense reimbursement and budget tracking processes; understanding of Hong Kong Accounting Standards and basic tax compliance requirements. Holding professional certifications such as ACCA (partly completed or full) or HKICPA (QP candidate) is a significant plus.
4. Skilled in Microsoft Office (especially Excel functions and Project); experience in using project management tools (e.g., Asana, Trello) is preferred. Familiarity with accounting software (e.g., QuickBooks) will be a plus.
5. Fluent in both Cantonese and Chinese, with excellent written and verbal communication skills to handle bilingual email correspondence and cross-departmental communication.
6. Strong awareness of project progress and cost control, logical thinking, attention to detail, ability to manage multiple tasks simultaneously and adapt to a fast-paced work environment.
7. 7Understanding of Hong Kong's commercial and financial laws and regulations, with good professional ethics and confidentiality awareness to ensure compliance in all work processes.
8. Excellent cross-departmental coordination abilities, capable of effectively liaising with project teams, the finance department and external partners to drive work efficiency.