Personal / Executive Assistant

About us

Vivien Chan & Co. is a corporate law practice headquartered in Hong Kong, with our own licensed office in Beijing.  The firm's clients are established leaders in their respective industries.  Visit www.vcclawservices.com for more information about the firm.

We offer 5-day work with attractive remuneration package, and good prospects for development. Competitive compensation with medical & dental insurance, performance bonus, time keeping bonus, an extra one-day annual leave after completion of the first two-year employment and up to 17 days annual leave will be offered to the right candidates. Interested parties, please send your resume in MS word format/pdf with current and expected salary by clicking "Apply Now". The information provided will be kept confidential and used for recruitment purposes only.


Responsibilities:

• Manage executive daily schedule and necessary arrangements, including
  appointments, meetings, and travel arrangements

• Manage outlook calendar and adept at arranging calls with different time zones
• Managing, zoom, teams and adept with new techologies such as DeepSeek, Perplexity etc to enhance working efficiency
• Provide full spectrum of administrative and secretarial support, including using system to enter data, filing etc
• Handle sensitive matters and documents with a high level of confidentiality
• Assist in purchasing, reservations and other personal matters including arrangement for children

• Assist in ad hoc projects and business activities as required
   

Requirements:

• University graduate is preferable
• Minimum 3 years’ experience as a personal / executive assistant
• Good planning, strong interpersonal and communication skills
• Ability to work efficiently under pressure and is detailed oriented, highly systematic, able to prioritize and handle multiple tasks
• Proficiency in Microsoft Office, Outlook, Zoom, Teams and Wechat is a must
• Excellent command of spoken and written English and Chinese, including Putonghua

We offer attractive remuneration package including medical insurance coverage, performance bonus, time-keeping bonus, excellent career development opportunities. Interested parties please send full resume with date available, current and expected salary to career@sage-prop.com.

All information received will be kept in strictly confidential and only for employment related purposes.