Office Manager & Accounting Liaison

Office Manager & Accounting Liaison

Join Podbean, a global leader in podcast software (podbean.com), as our new Office Manager & Accounting Liaison in Hong Kong! We’re an international company with a friendly, collaborative team culture. This hybrid role offers remote flexibility – you can work from home but will visit our Hong Kong office at least once a week to handle physical mail and on-site tasks. If you are organized, proactive, and have a passion for both office operations and basic accounting, we’d love to hear from you!

Key ResponsibilitiesOffice Administration:

• Act as the primary point of contact for office-related issues to ensure a well-functioning workplace.
• Communicate professionally with government agencies, tax agencies, vendors, and customers regarding company-related communications.
• Manage the electronic and physical filing systems for HR, legal, finance, and vendor documentation.
• Coordinate conferences, sponsorships, and exhibitions, managing logistics such as travel arrangements, exhibitor setups, and venue bookings.
• Assist recruitment activities, including scheduling interviews and coordinating background checks.
• Maintain inventory of office supplies, anticipate needs, place orders, and organize supplies.

Accounting Liaison:

• Serve as the main contact for our external bookkeeping and tax partners.
• Provide invoices, receipts, and transaction details to ensure proper categorization of expenses.
• Review QuickBooks entries regularly, verifying accuracy and reconciling with bank statements.
• Schedule and manage ACH payments and vendor invoices through company bank accounts.
• Review and confirm timely filing of sales tax returns; archive and distribute documentation as needed.
• Monitor bank account activity to ensure all transactions are justified and accurate.
• Process and verify employee reimbursement requests.
• Manage vendor relationships by submitting required forms.

Qualifications & Skills

• Language: Fluent in both English and Mandarin (written and spoken).
• Accounting Software: Proficiency with QuickBooks or similar accounting software.
• Accounting Knowledge: Solid understanding of basic accounting principles and bookkeeping practices.
• Organizational Skills: Highly organized and detail-oriented, able to manage multiple tasks and deadlines.
• Communication: Excellent communication and interpersonal skills, with the ability to liaise effectively between teams and external partners.
• Education: Bachelor’s degree in Business, Accounting, or a related field (preferred).
• Experience: Prior experience in office administration and/or accounting support is a plus.

What We Offer

• Competitive Salary: A competitive salary (commensurate with experience).
• Flexible Work Arrangement: Option for a full-time or part-time schedule to suit the right candidate.
• Hybrid Remote Work: Enjoy flexibility to work remotely while coming into our Hong Kong office at least once per week.
• Team Culture: Be part of a friendly, supportive international team in a dynamic startup environment. We value collaboration, creativity, and growth.

How to Apply

If you’re ready to join Podbean’s team, please send your résumé and a brief cover letter to hr@podbean.com. Tell us a bit about yourself and why you’re the perfect fit for this role. We can’t wait to hear from you!