Executive Personal Secretary (Ref No:EPS/1807/25)

 Responsibilities:

• Manage the executive’s dynamic calendar, including scheduling meetings, appointments, and travel arrangements (flights, visas, hotels, ground transportation).
• Screen and prioritize incoming calls, emails, and correspondence
• Handle sensitive information with absolute discretion and professionalism.
• Organize and maintain confidential files, records, and reports.
• Act as a key point of contact between the executive and internal/external stakeholders
• Coordinate personal appointments, family schedules, and household-related matters as needed.
• Assist in planning and executing personal events
• Anticipate needs and resolve issues promptly with minimal supervision.
• Adapt quickly to changing priorities in a fast-paced environment.

Requirements:

• Bachelor’s degree in Business Administration or related field.
• Minimum 5 years as a Personal/Executive Secretary supporting C-level executives
• Proficiency in English and Mandarin (written and spoken).
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), virtual meeting tools (Zoom, Teams)
• Exceptional organizational and time-management abilities.
• Superb communication and interpersonal skills.
• Ability to maintain composure under pressure.
• Discreet, trustworthy, and high ethical standards.
• Flexibility to work outside standard hours when required.

Interested parties please send your resume, including personal particulars, employment history, current and expected salary, and contact details to HR Department by email.  Please quote the job reference number for the position that you apply.

Personal data provided by applicants will be used for recruitment purposes only.