Executive assistant to CEO

We are seeking an exceptionally organized, proactive, and highly adaptable Executive Assistant to support our CEO. This is a high-paced, dynamic role. The ideal candidate thrives under pressure, can manage complex projects flawlessly, and ensures seamless execution of all tasks.

Key Responsibilities:

• Provide comprehensive executive support to the CEO, including managing calendars, scheduling meetings, and prioritizing urgent tasks.
• Coordinate domestic and international travel, itineraries, accommodations, and on-ground logistics.
• Manage multiple projects simultaneously, ensuring deadlines are met with high-quality outcomes.
• Serve as the CEO’s gatekeeper, handling calls, emails, and correspondence with discretion.
• Prepare reports, presentations, and materials required by the CEO.
• Anticipate challenges and proactively resolve issues before they escalate.
• Liaise with internal teams and external stakeholders to ensure smooth execution of CEO directives.
• Maintain strict confidentiality in all matters.
• Provide ad hoc support.

Key Requirements:

• Minimum 5–7 years of experience supporting CEOs in a fast-paced environment.

• Fluency in English, Cantonese, and Mandarin (written and spoken).

• Exceptional organizational skills and attention to detail; cannot afford mistakes.
• Strong problem-solving skills and ability to work independently in an ever-changing environment.
• Professional, discreet, and highly reliable.
• Proficiency in Microsoft Office Suite, Google Workspace, and digital communication tools.
• Comfortable managing international travel and complex schedules.
• Flexible, adaptable, and resilient in a high-pressure environment.

Who You Are:

• Calm under pressure, highly detail-oriented, and thrives in a dynamic, fast-moving environment.
• Proactive, anticipates needs, and takes initiative without supervision.
• Energetic, resilient, and able to handle last-minute changes with composure.
• Committed to excellence in execution.