Executive Assistant / Personal Assistant 行政助理

Are you ready to take your HR and administrative career to the next level? At AfterSchool, you’ll work side-by-side with our CEO and leadership team, playing a key role in shaping the future of Hong Kong’s leading EdTech startup. This is more than just a support role—you’ll have real ownership over projects, drive process improvements, and be empowered to make an impact from day one.

If you’re passionate about building great teams, love optimizing workflows with technology, and thrive in a dynamic, fast-paced environment, we want to meet you. Step into a role where your ideas matter, your growth is prioritized, and your work directly supports our mission to make quality education accessible to all.

Scroll down to learn more about your next career move!

Key Responsibilities

1. Drive end-to-end HR operations including employee lifecycle management (onboarding, offboarding), payroll processing for part-time and full-time staff, MPF administration, and HR policy development.

2. Manage recruitment and talent acquisition by coordinating with department heads, posting job ads, and organizing onboarding programs for new joiners.

3. Handle payroll and benefits administration including salary calculations, MPF contributions, and ensuring timely and accurate payments.

4. Oversee office administration and facility management by maintaining a clean and organized workspace, managing office supplies, and liaising with vendors for cost optimization.

5. Host and organize company events such as team building activities, staff lunches/dinners, and wellness programs to enhance employee engagement.

6. Prepare operational and financial reports through basic bookkeeping and proficient use of Excel, supporting process improvement and management decision-making.

7. Ensure regulatory compliance by maintaining proper documentation and coordinating timely renewal of business registrations and other statutory requirements.

Requirements

1. At least 2 years of relevant experience in HR, office administration, or executive support; 2-5 years of progressive experience preferred. Candidates with strong potential will also be considered.

2. Advanced proficiency in MS Office suite (Excel, Word, PowerPoint) and experience with HR management systems; familiarity with productivity tools such as Notion, Xero, and AI tools is a strong advantage.

3. Growth mindset with a passion for continuous improvement, process optimization, and willingness to explore new technologies.

4. Excellent organizational, problem-solving, and multitasking skills, able to manage multiple projects and deadlines independently.

5. Outstanding interpersonal and communication skills, able to communicate professionally in both English and Chinese (spoken and written); ability to type in both languages is essential.

6. Demonstrated ability to handle sensitive information with the utmost confidentiality and integrity.

7. Self-motivated learner who strives for excellence and takes initiative beyond mere task completion.

What We Offer

1. Competitive Compensation

   • Monthly salary: $20,000 - $28,000 with guaranteed year-end bonus
   • Comprehensive medical insurance coverage
   • 12 days annual leave + Birthday leave + All bank holidays

2. Modern Work Arrangement

   • Hybrid work model with 1 day WFH per week
   • Prime location with MTR access (Yau Ma Tei/Jordan)
   • Standard 9-hour workday (10:00 AM - 7:00 PM, Mon-Fri)
   • Modern office with well-stocked pantry

3. Fast-Track Career Development

   • Hands-on experience in Hong Kong's leading EdTech startup
   • Clear progression path with project management opportunities
   • Regular training and mentorship programs

4. Energetic Startup Environment

   • Young and dynamic team (average age under 30)
   • Tech-driven workflow (Notion, AI tools, Google Workspace)
   • Regular team activities and collaborative culture

About Us

AfterSchool is a fast-growing education technology company dedicated to making quality education accessible to all students. Since our establishment, we've helped thousands of students achieve their academic goals through our innovative learning platform.

Join us in making a difference in education while building your career!