Department Secretary / Assistant to Department Head

Responsibilities:

• Provide comprehensive secretarial and administrative support to the department head and the team, including scheduling appointments and arranging travel etc.
• Coordinate workflow by updating and following up on delegated tasks to ensure deadlines are met and projects stay on schedule.
• Liaise with internal and external stakeholders to facilitate business operations.
• Prepare emails, business correspondence, meeting agendas, proposals, minutes, and presentation materials.
• Collaborate closely with the Retail team for daily operations and coordination.
• Perform any ad-hoc tasks as requested.

Requirements:

• Bachelor’s degree in Business Administration or related fields.
• Minimum with 2 years of relevant experience in secretarial or administrative roles.
• Experience in reviewing rental agreements is preferred.
• Ability to maintain confidentiality and manage sensitive matters with discretion.
• Self-motivated, mature, and professional in appearance.
• Independent and able to work under pressure, with effective time management and multitasking skills.
• Proficient in Microsoft Office applications.
• Excellent command of both spoken and written English and Chinese (including Mandarin).
• Immediate availability is preferred.

Our company is committed to providing equal opportunities to all qualified job applicants. If you are interested in joining our team, please send us your CV to apply.

We offer performance bonuses, annually increasing vacation days, and various types of leave, including birthday leave, marriage leave, compassionate leave, and adoption leave. Our comprehensive medical benefits include outpatient care, hospitalization, and dental services. Additionally, we provide quarterly free goods, staff purchase discounts, career advancement opportunities, and a competitive salary for the right candidate.

All personal data collected will be handled with strict confidentiality and used solely for recruitment purposes. Unsuccessful applications will be disposed of after three months.

Applicants have the right to access and amend the personal data submitted in their application. For any inquiries regarding personal data, please contact the Human Resources Department.