Company Secretary

We are seeking a highly skilled and experienced Company Secretary to ensure compliance with statutory and regulatory requirements for our Hong Kong-listed company. The successful candidate will provide expert corporate governance support to the Board and senior management, manage company secretarial matters, and ensure adherence to the Hong Kong Listing Rules, the Companies Ordinance, and other relevant regulations.

Responsibilities:

Corporate Governance & Compliance

• Ensure compliance with the Hong Kong Listing Rules, Companies Ordinance, Securities and Futures Ordinance, and other regulatory requirements.
• Advise the Board and senior management on corporate governance best practices and regulatory updates.
• Prepare and file statutory returns, announcements, and disclosures to the Stock Exchange of Hong Kong (SEHK) and other regulatory bodies.
• Maintain and update the company’s statutory records, including registers of members, directors, and significant shareholders.

Board & Committee Support

• Organize and coordinate Board meetings, committee meetings, and Annual General Meetings (AGM).
• Prepare agendas, minutes, resolutions, and other board-related documents.
• Ensure timely dissemination of meeting materials and follow up on action items.
• Assist in director onboarding, training, and compliance with Corporate Governance Code requirements.

Shareholder & Regulatory Liaison

• Manage communications with shareholders, regulators, and external stakeholders.
• Handle share-related matters, including IPO compliance, share issuances, transfers, and buybacks.
• Oversee dividend payments, proxy arrangements, and investor relations support as needed.

Internal Policies & Risk Management

• Review and update the company’s Corporate Governance Policies, Insider Dealing Policies, and Code of Conduct.
• Monitor changes in regulatory requirements and implement necessary updates to internal procedures.
• Liaise with internal audit, legal, and compliance teams to ensure adherence to corporate policies.

Requirements:

• Qualified Company Secretary (HKICS/ICSA or equivalent).
• Minimum 5-8 years of relevant experience, preferably with a Hong Kong-listed company.
• In-depth knowledge of Hong Kong Listing Rules, Companies Ordinance, and SFO.
• Strong experience in board support, corporate filings, and regulatory compliance.
• Excellent command of English and Chinese (Cantonese & Mandarin).
• Proficient in Microsoft Office and company secretarial software.
• Strong organizational, communication, and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• High level of integrity and attention to detail.

We offer 5-day work and medical benefits to the successful candidates. Interested parties please send your full CV with current and expected salary in MS Word format to the Head of Human Resources & Administration.

We are an equal opportunity employer and welcome applications from all qualified candidates.

Personal data collected will be treated in strict confidence and used only for recruitment-related purpose. Applicants who have not heard from us within four weeks may consider their applications unsuccessful. All personal data will be destroyed after 6 months.