Assistant to the President

Role Overview:
As the Assistant to the President, you will provide comprehensive executive support to our company’s top leader and ensure smooth day-to-day operations at the highest level. You will serve as a key liaison between the President and various internal and external stakeholders, handling sensitive communications and strategic initiatives with the utmost professionalism. This role requires a proactive, well-organized individual who can multitask and operate with discretion and efficiency in a fast-paced international business setting.

Key Responsibilities:

Executive Support:

• Executive Support & Coordination: Manage the President’s schedule, calendar, and travel arrangements. Organize high-level meetings, prepare agendas, and ensure the President is well-prepared with necessary documents and briefings.

• Communication & Liaison: Act as the primary contact point on behalf of the President for government agencies, industry associations, and international business partners. Handle correspondence and inquiries professionally in English, Cantonese, and Mandarin.

• Project Follow-Up: Assist in tracking the progress of strategic projects and initiatives delegated by the President. Coordinate with various departments to ensure tasks and deadlines are met, providing regular updates and reports.

• Stakeholder Engagement: Facilitate effective communication between the President and key stakeholders. This includes preparing presentation materials, writing meeting minutes, and following up on action items with relevant government bodies or business partners.

• Confidential Task Management: Handle sensitive, confidential, or strategic assignments as directed by the President. Uphold strict confidentiality and discretion at all times, especially when dealing with internal company matters or high-level strategic plans.

Ad Hoc Duties: Perform any other duties or special projects assigned by the President, demonstrating flexibility and a solutions-oriented mindset in addressing emerging needs.

Procurement & Sourcing :

• Manage and develop relationships with existing overseas suppliers in the cosmetics and fragrance industry.
• Identify and evaluate potential new suppliers to expand the company's product offerings.
• Negotiate terms, pricing, and contracts to secure favorable deals.
• Oversee the procurement process, including issuing purchase orders and tracking deliveries to ensure timely fulfillment.
• Collaborate with logistics and warehouse teams to coordinate the receipt and storage of goods.
• Monitor market trends and conduct competitive analysis to inform sourcing strategies.

Requirements:

• Hong Kong Residency: Must be a Hong Kong native and continuously residing in Hong Kong.

• Languages: Trilingual fluency in English, Cantonese, and Mandarin. Excellent command of spoken and written English and Chinese is required for effective communication and document drafting.

• Education: Bachelor’s degree or above from a top-tier/elite institution is required. A Master’s degree (or higher) in business, law, public administration, or related fields is highly preferred.

• Legal & Business Knowledge: Strong knowledge of Hong Kong business laws and regulations – including the Companies Ordinance, Employment Ordinance, and related corporate governance or compliance rules. Familiarity with basic economics, finance or business administration principles is expected to support informed decision-making.

• Work Experience: Proven experience in a high-level executive support role is preferred. Experience as an Executive Assistant to senior management, or in Public Affairs, Corporate Secretary/Company Secretarial support, or similar roles will be a strong advantage, or in procurement, sourcing, or supply chain management, preferably within the beauty or fragrance industry.

• Communication & Writing Skills: Exceptional communication and interpersonal skills. Ability to draft professional documents (official letters, policy notices, internal guidelines) with precision. Confident in liaising with senior officials and international partners.

• Organizational Skills: Excellent coordination and organizational abilities, with a talent for multitasking and prioritizing tasks in a fast-paced environment. Attention to detail is critical, especially when managing the President’s schedule and important projects.

• Professionalism & Discretion: High level of integrity, discretion, and judgment. Capable of handling confidential information and sensitive assignments with trustworthiness and a strong sense of responsibility.

• Adaptability: Flexibility to occasionally accompany the President to meetings or events, and to handle urgent matters outside regular hours if needed. A proactive attitude to anticipate needs and address issues before they escalate.

We invite applicants who are ambitious, highly organized, and excited to contribute to a successful international beauty & fragrance wholesale enterprise. If you meet the above requirements and are ready to take on a pivotal supporting role at the executive level, we look forward to receiving your application. (All personal data collected will be used for recruitment purposes only.)