Administrative Specialist / Assistant

Job Responsibilities:

1. Administrative Affairs Management: Manage and allocate office supplies, including procurement, inventory management, business travel bookings, and reimbursement document processing for daily operations.
2. Environment and Documentation Handling: Maintain office environment and safety management; assist in drafting, transmitting, and distributing administrative documents, ensuring content compliance and accuracy.
3. External Administrative Communication: Responsible for communication and coordination with property management, courier and logistics services, cleaning companies, and partner organizations; manage incoming and outgoing mail and handle certain procurement matters.
4. Reception and Event Support: Assist with visitor receptions for the center; support the organization, preparation, and service provision for various events.

Job Requirements:

1. Bachelor's degree or above with a major in Administrative Management, Secretarial Studies, Archival Science, or related Science/Engineering fields.
2. Strong written communication skills and proficiency in Microsoft Office suite.
3. Excellent communication and coordination skills, meticulous and detail-oriented, strong sense of confidentiality, service attitude, quick response, and ability to handle unexpected matters flexibly.
4. 1+ years of relevant experience as an Administrative Assistant or in support roles at research or IT institutions is preferred; outstanding fresh graduates can be considered with related internship experience.
5. Hold a valid Hong Kong work visa
6. Conversational English language skills; fluency in Cantonese and Mandarin.