Administrative Assistant, Foster Care Services / 寄養服務行政助理

• Good at administration and multitasking
• Friendly and Caring work environment
• Opportunity to help the children and families

CHANGE YOUR FUTURE AND THE FUTURE FOR CHILDREN IN HONG KONG. JOIN OUR TEAM.

Our staff are creative, collaborative, and willing to do whatever it takes to get the job done. They embody our core values and believe in our vision and mission. If you enjoy a work environment that is challenging, rewarding and making an impact, we invite you to consider a career with Mother’s Choice.

Position Description

The position provides full range of administrative support to for the smooth operation of Foster Care Service, enabling the frontline staff to serve the vulnerable children and families more efficiently and effectively.

Key Responsibilities

• Support the casework team and the program team with data collection via E-Case Management (ECM) system, prepare monthly/quarterly impact measurement report
• Coordinate monthly team meeting and departmental staff functions, prepare meeting materials and minutes
• Monitoring and responding to post, phone and e-mail enquiries and other communications;
• Coordinate with other departments for day-to-day operations and liaise with external parties as necessary
• Maintain and monitor key inventory system and record storage;
• Undertake general administrative duties including:
  • Filing, copying and faxing;
  • Handling incoming and outgoing mails;
  • Ordering of equipment, materials and office supplies;
  • Undertake and assist in the recording and processing of invoices, receipts expenses records;
  • Maintain budgeting and finance system for Foster Care Services by managing spending log, processing invoices and receipts
• Manage leave records
• Any other duties as required and assigned by direct supervisor

Requirements

• Diploma holder with minimum 1 year office administration working experience
• A self-starter, multitasking and able to prioritize tasks
• Pleasant personality, willing to learn, and enjoys working in a team setting and multi-cultural environment
• Good communication and organization skills
• Proficient in both written and verbal English and Chinese
• Hands on Microsoft Applications and Chinese word processing
• Must share the commitment of Mother’s Choice in upholding the safety and protection of children as paramount

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改變你的未來，亦為香港的孩子改變未來。請加入我們的團隊。

我們的員工充滿創意、互相合作，並竭盡所能完成工作。他們肩負著我們的遠景和使命，體現我們的核心價值 。如你享受一個充滿挑戰性、富有意義及能影響社會的工作環境，我們誠意邀請你加入我們。

工作範圍

• 透過電子個案管理系統（ECM）協助個案工作團隊及項目團隊進行數據收集，編製每月／季度服務成效評估報告
• 統籌每月團隊會議及部門員工活動，準備會議材料及撰寫會議紀錄
• 監察並處理信件、電話及電郵查詢等通訊往來
• 與其他部門協調日常運作，並按需與外部機構聯絡
• 維護及監控主要物資存貨系統及檔案儲存
• 執行一般行政工作，包括：
  • 文件歸檔、影印及傳真處理
  • 處理往來郵件
  • 訂購設備、物料及辦公用品
  • 負責及協助處理發票、收據及支出記錄
  • 透過管理支出記錄、處理發票及收據，維護寄養服務預算及財務系統
  • 管理員工休假記錄
• 直屬主管指派的其他相關職務

工作要求

• 持文憑或以上學歷及至少一年辦公室行政工作經驗
• 主動積極，能同時處理多項任務並分清工作優次
• 性格開朗、好學上進，樂於在團隊及多元文化環境中工作
• 具備良好溝通及組織能力
• 中英文書寫及會話流利
• 練操作Microsoft辦公軟件及中文文書處理
• 必須與「母親的抉擇」共同承擔以維護兒童安全及保護兒童為首的決心。

To Apply

Interested candidates please send full resume with expected salary and avaliable date to Assistant Director, Human Resources, Mother’s Choice Limited (address: 10 Borrett Road, Mid-Levels, Hong Kong; Email: [via Apply Now]; fax: 2525 7445).

Personal data collected will be used for recruitment purposes only. Applicants who do not hear from us within two months may consider their application unsuccessful. Mother’s Choice is committed to diversity and inclusion and is an equal opportunity employer.