Assistant Secretary / Secretary

Joining Arup

Arup's purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

The Opportunity

The Assistant Secretary / Secretary position at Arup in Hong Kong Office.

The role involves a broad range of secretarial and administrative duties to facilitate the team's operations.

• Responsible for full spectrum of secretarial / administrative support to the team include all aspects of administrative work, day to day document handling, bid preparation and invoice preparation.
• Provide secretarial support to the team leaders, team members and cover the other team secretary when required.
• Organize and participate in meetings/talks and assist in post-meeting follow up.
• Participate in ad-hoc projects as and when required.

At Arup, you belong to an extraordinary collective - in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning  to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• Diploma, Higher Diploma, Associate Degree, or Degree with secretarial qualifications preferred
• At least 3.5 years of secretarial/administrative experience, ideally with project and office administration in a related industry
• Proactive, mature, detail-oriented, and equipped with strong interpersonal, organizational, and communication skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Chinese word processing
• Strong command of English and Chinese, including spoken Putonghua
• Immediate availability is highly preferred

Not ready to apply just yet, or have a few questions? Contact Kylie Chau (Kylie.chau @arup.com)

What we offer you

At Arup, we care about each member's success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Amp's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross­cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Kylie CHAU to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Stay safe online - Arup will never ask for your bank details as part of our recruitment process.