Administrative Assistant

We are currently seeking an Administrative Assistant to join our team. 

Duties  

Serve as the first point of contact for parents, students, staff, and visitors, ensuring a professional and friendly image of the school. 

Operate the school’s main telephone system, including answering calls, transferring them to the appropriate department, and taking accurate messages. 

Respond to inquiries (via email, phone, or in person) from parents, students, and external stakeholders in a timely and professional manner. 

Administrative Duties  

• Handle incoming and outgoing mail, courier services, and faxes. 

• Maintain and replenish office supplies, ensuring the office and pantry remain organized and functional. 

• Manage pupil attendance records, including daily updates, follow-ups, and reporting absences or early departures. 

• Support the Human Resources department with basic report generation and document administration tasks. 

• Undertake other ad hoc duties as assigned. 

Requirement  

• Previous experience in an administrative role, preferably in an educational or international setting. 

• Familiarity with student attendance systems or administrative software is a plus. 

• Language Skills: Proficiency in English, Cantonese and Mandarin is a MUST (Korean is an advantage).  

• Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Drive Suite applications (Docs, Sheets, Slides) 

• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with people. 

• Interpersonal Skills: Friendly, approachable, and customer-oriented; able to handle inquiries and requests with patience and professionalism.  

• Organizational Skills: Strong multitasking, time management, and problem-solving abilities; detail-oriented and able to prioritize tasks effectively.  

• Work Ethic: Responsible, stable, punctual, and able to work independently or as part of a team.  

• Eligibility: Must be legally eligible to work in Hong Kong. 

Benefits    

• Monday to Friday, 8:00 AM – 5:00 PM. 

• Reduced Working Hours: During school holidays (approximately 2 months per year), working hours are reduced to 9:00 AM – 4:00 PM. 

• Medical Insurance. 

• 13th-month salary.

Please send the application with a cover letter and a full resume that includes your current and expected salaries, as well as your notice period by clicking 'Apply Now'. Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date. 

KIS is fully committed to providing equal employment opportunities and will not discriminate based on age, race, color, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship, or any other status protected by local laws or regulations. 

Personal data provided by job applicants will be treated with strict confidentiality and will be used for recruitment purposes only. Please note that only shortlisted candidates will be invited for interviews. Final employment is subject to pre-employment and child protection checks. 

KIS is committed to safeguarding and promoting the welfare of children. We hold ourselves to high standards and undertake rigorous safer recruitment and pre-employment checks, with specific attention to child protection, for all applicants. All applicants must be willing to undergo child protection screening appropriate to the position, including employment history and reference checks, criminal record checks, and identity checks. 

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.