Executive Assistant to the Managing Director (Immediate Hire)

About the Role
Our Managing Director, who leads one of our core business lines, is seeking a highly capable and discreet Executive Assistant to provide comprehensive support. This is a critical role requiring a professional who embodies integrity, precision, and dedication. The successful candidate will be the right hand to the Managing Director, managing a wide spectrum of professional and confidential matters. Native or fluency in Mandarin, English, and Japanese is essential; proficiency in Vietnamese will be a significant advantage.

Key Responsibilities

• Executive Support: Provide full spectrum of administrative support including complex diary management, travel arrangements, and correspondence handling with utmost discretion.

• Visa & Documentation: Expertly manage the application process for all business visas and personal travel documents across various jurisdictions, ensuring 100% accuracy and timeliness.

• Business Facilitation: Assist in business operations by preparing meeting agendas, taking meticulous minutes, and diligently following up on action items to ensure project deadlines are met. Serve as a communication bridge in a multilingual environment.

• Liaison & Communication: Act as a primary point of contact between the Managing Director and internal/external stakeholders across Hong Kong, Mainland China, and other regions, representing the office with professionalism.

• Confidentiality: Handle all business and personal matters with the highest level of confidentiality and trust.

Requirements & Qualifications

• Language Proficiency (Mandatory): Fluent in Mandarin, English, and Japanese (both written and spoken). Proficiency in Vietnamese is a strong plus.

• Personal Attributes:

  • Exceptionally detail-oriented with a meticulous and rigorous approach to all tasks.
  • Possesses a strong sense of responsibility, a steady work ethic, and a pragmatic attitude.
  • Able to maintain strict confidentiality and exercise sound judgement at all times.
  • Proactive, resourceful, and able to thrive in a fast-paced, high-pressure environment.

• Experience: Minimum of 3 years of solid experience as a Personal Assistant or Executive Assistant supporting C-level or senior management. A proven track record in handling visa applications and complex travel itineraries is required.

• Skills: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Outstanding organisational and communication skills.

We Offer

• A highly competitive remuneration package commensurate with experience.
• A five-day work week.
• Comprehensive benefits, including medical insurance and annual leave.
• The opportunity to work closely with senior leadership in a dynamic and professional environment.